Strategic Administrative Professional

7 days ago

Vaikam, Kerala, India beBeeSecretary Full time ₹ 3,50,000 - ₹ 4,00,000
Job Summary

We are seeking a highly skilled and experienced Executive Secretary to provide comprehensive administrative and strategic support to our Managing Director. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced and high-responsibility environment.


Key Responsibilities:
  • Administrative Support: Manage the MD's calendar, schedule meetings, appointments, and conference calls. Prepare meeting agendas, record minutes, and track follow-up actions. Organize travel and accommodation, ensuring seamless logistical planning.
  • Communication: Correspondence - act as the primary point of contact for the MD, handling all communications, emails, and calls. Draft, review, and proofread official correspondence and documents. Maintain professional and confidential communication on behalf of the MD.
  • Documentation: Reporting - organize and manage confidential files and sensitive documents. Prepare business reports, PowerPoint presentations, and data summaries. Maintain documentation flow to and from the MD's office efficiently.
  • Liaison: Coordinate with internal departments, clients, and key external stakeholders. Facilitate effective interdepartmental collaboration to ensure smooth workflow. Represent the MD's office in internal meetings when required.
  • Executive Support: Problem Solving - provide support in high-level decision-making through research and data collation. Proactively anticipate needs and deliver solutions to facilitate day-to-day functions. Ensure time-bound task completion and seamless office operations.

Requirements:
  • A minimum of 5 years of proven experience as an Executive Secretary or similar role supporting C-level executives.
  • A postgraduate qualification from a recognized institution.
  • A strong command of English, both written and verbal.
  • An advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational, time management, and interpersonal skills.
  • A high degree of professionalism and discretion in handling confidential information.

Why Join Us:

We offer a supportive work environment, competitive compensation, and the opportunity to work directly with top leadership.


Benefits:
  • Paid sick time.
  • Paid time off.

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