Administrative Professional

3 days ago

Thāne, Maharashtra, India beBeeAdministrative Full time ₹ 4,00,000 - ₹ 6,00,000

About this role

Job Overview : We are seeking a highly skilled and organized Administrative Professional to provide high-level support to our leadership team.

  • To manage all secretarial activities of the Reporting Head, ensuring timely completion of tasks and meetings.
  • To schedule required meetings for the day in a structured manner and update the Google calendar accordingly.
  • To prepare and update task sheets daily in software systems and provide timely updates to the Reporting Head on activity completion.
  • To draft replies to emails as needed.
  • To coordinate online approvals for PO's, travel plans for senior team members, in coordination with the Reporting Head.
  • To meet and greet visitors, coordinating with the Reporting Head to complete scheduled meetings on time.
  • To create and share online meeting links through Google Meet or other technology applications.
  • To conduct online banking, shopping, food/dining-related transactions via respective apps.
  • To research and provide input on purchases of technology, gadgets, gifts, or automobiles as required.
  • To coordinate with internal teams for media meetings, ensuring prerequisites are ready.
  • To maintain databases of contacts, their contact numbers, and email IDs for official and personal use.
  • To make online payments via NEFT, RTGS, or other required apps when necessary.
  • Support for personal banking, investments, residential property-related activities.
  • To create and maintain filing and documentation for payment records, credit card statements, utility bills, staff salaries, and investment details.
  • Maintain AMC contracts for essential assets.
  • Coordinate with domestic staff and vendors as part of daily schedules.
  • To track incoming and outgoing couriers, parcels, invoices, etc.
  • Follow up on pending tasks daily.
  • To prepare itineraries and arrange domestic/international travel, visas, hotel bookings when required.

Key Requirements:

  • Secretarial duties, use of technology, IT, and related gadgets.

Qualifications

  • Bachelor's degree or equivalent experience.
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) or GSuite Workspace.
  • Communication skills, written/verbal.
  • Ability to prioritize and meet deadlines, maintaining confidentiality.
  • Structured approach, proactive thinking.

Expected Salary Range - ₹ 4,00,000/- to ₹ 6,00,000/- (Gross)

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