Financial Operations Specialist
5 days ago
As a Financial Operations Specialist, you will play a vital role in maintaining the financial integrity of our clients' businesses. Your responsibilities will include managing daily bookkeeping tasks, ensuring timely period closes, and delivering accurate financial data to stakeholders.
You will be responsible for owning daily posting and month-end close processes for multiple locations, maintaining standardized chart of accounts by brand, reconciling bank/credit card/merchant accounts, and resolving over/short cash variances.
In this role, you will also record daily sales summaries, track inventory/COGS and waste, post landed costs, manage deferred revenue, and process payments and vendor statements.
Additionally, you will prepare payroll inputs, reconcile payroll journals, coordinate with payroll providers, and track labor % by location/department and accrue payroll taxes/benefits as needed.
Other key responsibilities include preparing sales/use tax workpapers across states, coordinating e-filings, and supporting CPAs with 941/940, state filings, and annual returns.
Deliverables will include location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close, along with simple KPI packs such as sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, and EBITDA.
To succeed in this role, you will need 3+ years of experience in SMB or franchise bookkeeping, proficiency in QuickBooks Online or Xero, hands-on experience with point-of-sale systems, and working knowledge of U.S. GAAP basics, sales tax, payroll journal entries, and multi-state nuances.
You should be detail-obsessed, organized, and comfortable owning deadlines across multiple clients. Strong Excel/Google Sheets skills, including pivot tables, lookups, and basic modeling, are essential. Relevant certifications (QB ProAdvisor, NACPB/AIPB) are a plus.
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