Financial Payment Coordinator

5 hours ago


Jaipur, Rajasthan, India beBeeAccountant Full time US$ 40,000 - US$ 80,000
Job Description:

The core responsibilities of this position are audit, processing and timely payment of all payments, preparation of cost analysis, payment forecast and other reporting information as necessary.

  • Account for and audit all purchase orders, receiving records, suppliers invoices and credit notes and all outgoing shipments.
  • Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
  • Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.
  • Post all transactions (vouchers) and stamp POSTED after completion.
  • Record all vouchers including cancelled ones in the voucher lists.
  • Balance suppliers monthly statements to the hotel's accounts payable records.
  • Follow up with hotel suppliers on missing invoices or credit notes.
  • Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
  • Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
  • Ensure that the best rates are used where possible for payments in foreign currency.
  • Ensure the accurate and timely input of data to the accounts payable ledger.
  • Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller's safe and maintain a proper log for the records.
  • Process and apply the hotel tax on time to ensure the tax submission is on time.
  • Ensure that cheques and other payment instruments are used in numerical order.
  • Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
  • Ensure all information relating to bank account details and balances are treated as confidential.
  • Maintain an adequate and up-to-date filing system.
  • Handle all requests and enquiries in a timely, efficient and friendly manner.
  • Minimize the risk of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
  • Prepare trade accruals at month end.
  • Perform any additional tasks assigned to ensure that the hotel functions smoothly.
  • Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation.
Required Skills and Qualifications:

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

A university degree and above, majoring in Finance / Accounting.



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