HR Coordinator

4 days ago

Thoothukudi, Tamil Nadu, India beBeeOrganizational Full time ₹ 10,00,000 - ₹ 12,00,000

Job Overview

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This role is responsible for supporting the HR and Admin departments by facilitating various administrative tasks related to employee onboarding, offboarding, and personnel records management. The ideal candidate will be detail-oriented, organized, and possess strong communication skills.

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Key Responsibilities

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  • Employee Onboarding Management: Assist in the onboarding process for new hires by following a predefined procedure and checklist, including preparation of employment contracts, orientation schedules, and necessary documentation.\
  • Employee Offboarding Management: Handle all offboarding procedures by following the predefined offboarding procedure and checklist, including planning exit interviews, final documentation, and coordination of benefits.\
  • Personnel Record Management: Organize and maintain employee records using designated systems, ensuring that all records are synchronized and up-to-date.\
  • Database Updates: Regularly update and organize internal databases, including designated boards and systems.\
  • Reporting: Assist in generating reports on HR metrics, such as turnover rates and onboarding statistics.\
  • Employee Communication: Serve as a point of contact for employees regarding HR queries related to onboarding, offboarding, and general HR policies.\
  • Payroll Support: Provide accurate timely payroll input to the Finance department, including employee attendance and leave records.\
  • Recruitment Support: Assist in recruitment activities as needed.\
  • In-Country Experts – Payment Management: Validate service deliverables, obtain approvals, and coordinate payments with Finance.\
  • External Service Providers Management: Maintain a database of approved suppliers and service providers, oversee procurement activities, and ensure timely invoice processing and payment approvals.\
  • Document & Records Management: Manage company documents and records in line with established guidelines, ensuring compliance with company policies and version control.\
  • Meeting Coordination: Schedule and prepare meetings, manage agendas, record meeting minutes, and ensure timely distribution and follow-up on agreed actions.\
  • Audit & Compliance Management: Ensure all administrative records and processes comply with company policies and regulatory requirements.\
  • Client Agreement Management: Maintain client agreements, monitor renewal timelines, track compliance, and ensure proper documentation and approvals.\

Requirements

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  • Minimum of 4 years in an HR Coordinator or HR Administrator role, with a total of 5-6 years in HR and office administration.\
  • Bachelor's degree in HR, Business Administration, or a related field.\
  • Strong understanding of general HR principles, staffing trends, and employee relations.\
  • Proficient in MS Office applications, particularly Excel and PowerPoint.\
  • Excellent organizational abilities with a knack for prioritizing tasks effectively.\
  • Strong verbal and written communication skills, both over the phone and in person.\
  • Sound judgment and decision-making skills in HR contexts.\

Benefits

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The ideal candidate will have the opportunity to work in a dynamic and supportive team environment, contributing to a positive employee experience throughout the employment lifecycle.

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Others

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Additional responsibilities may include other administrative tasks and projects as required by the business.

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