Purchasing Officer
1 month ago
Job Summary:
We are seeking a highly organized and detail-oriented Purchasing Officer to join our team at BruntWork. As a Purchasing Officer, you will be responsible for ensuring that Purchase Orders are raised, approved, and modified in a complete, accurate, and timely manner. You will liaise with suppliers across the business to align the purchasing process with sales objectives and overall business strategy.
Key Responsibilities:
- Receive planned orders from the Planning Team and communicate them to suppliers for review.
- Email Purchase Orders to suppliers as required, including batching.
- Follow up with suppliers to confirm Purchase Orders if not confirmed within two business days.
- Communicate order changes to the Buying/Planning Teams, including delivery dates, quantities, prices, and incorrect Make to Order specs.
- Review loading plans to ensure they fill containers and escalate any issues to the Planning Team.
- Track changes to planned delivery dates and Lead Time by following up with suppliers on a weekly basis.
- Run ad hoc reports to monitor Purchase Orders and new products.
- Review and approve shipping marks.
- Follow up with suppliers to ensure they have made booking with Freight Forwarders at least three weeks before the planned shipping date.
- Communicate booking issues to the Shipping Team.
- Provide weekly updates to the business on any expected changes to order due dates.
- Contact retail/store teams when a customer order cannot be fulfilled.
- Review cancelled customer orders and communicate them to suppliers.
- Review reports from the warehouse team and communicate negative variances to suppliers.
- Request credit notes from negative variances in warehouse reports.
- Pass credit notes to Accounts Payable.
- Review and approve invoices for payment.
- Onboard new suppliers into Colladium and provide training on how to maintain orders in the system.
- Ensure supplier KPIs are met.
- Create dispatch advice.
- Receive shipping matrix updates from the Shipping Team and send them to suppliers to ensure they book with the correct Freight Forwarder.
- Contact suppliers to facilitate the release of containers as required in case of payment issues, based on advice from the Shipping Team and Accounts Payable.
- Liaise with the Shipping Team to coordinate the consolidation of shipments, such as India Homewares, but consolidation will be managed by the Shipping Team with Freight Forwarders.
- Action cancellations initiated by customers, the company, or suppliers.
Requirements:
- Strong understanding of Purchasing principles and processes.
- Experience with Purchasing systems (preferred).
- Analytical and problem-solving skills, with the ability to solve purchasing and inventory-related problems.
- Strong data entry skills.
- Hindi and English language proficiency.
- Proactive, highly motivated, and flexible.
- Highly organized.
- Experienced with MS Office, including Word, Excel, and Outlook.
Independent Contractor Perks:
- Permanent work-from-home.
- Immediate hiring.
- Steady freelance job.
- 15 days paid leave.
- Holiday pay.
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