Executive Support Specialist to Managing Director

3 days ago

Shimoga, Karnataka, India beBeeSupport Full time ₹ 15,00,000 - ₹ 25,00,000

Job Summary

We are seeking an exceptional Executive Support Specialist to join our team and provide high-level support to our Managing Director.

The ideal candidate will have a strong ability to work independently, manage competing priorities, and maintain discretion in handling confidential information. This is a unique opportunity to contribute to the success of our organization and develop your skills as an executive assistant.

Main Responsibilities
  • Administrative Support
    • Manage the MD's calendar, schedule appointments, and prepare correspondence
    • Coordinate travel arrangements, itineraries, and agendas
    • Handle confidential documents, reports, and other materials
  • Cross-Functional Collaboration
    • Work closely with various teams across the organization to ensure cohesive implementation of the MD's strategic goals
    • Provide insights and feedback to the executive team based on observations and interactions across departments
  • Communication & Liaison
    • Serve as the primary point of contact for internal and external stakeholders, facilitating clear and effective communication
    • Foster strong relationships with team members, partners, and clients to enhance collaboration and engagement
  • Senior Management Liaison
    • Participate as an adjunct member of the Executive Team, assisting in scheduling and attending all meetings
    • Coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings
Qualifications
  • Strong organizational skills, demonstrating the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills, with a proven ability to build relationships with stakeholders, including staff, board members, external partners, and donors
  • Expert-level written and verbal communication skills
  • Demonstrated proactive approach to problem-solving, showcasing strong decision-making capabilities
  • Emotional maturity and the ability to navigate complex interpersonal dynamics
  • Highly resourceful team player who is also effective working independently
  • Proven ability to handle confidential information with discretion, adapting to various competing demands while delivering the highest level of client service
  • Demonstrated high performance and ability to meet deadlines in a fast-paced environment
  • Forward-thinking mindset, actively seeking opportunities and proposing innovative solutions

The ideal candidate will have a Bachelor's degree and 1-3 years of experience supporting C-Level Executives in business roles.

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