US Payroll Operations Manager
1 week ago
About the Role
We are seeking a highly skilled and detail-oriented Payroll Operations Manager to oversee and manage payroll operations for non-profit entities within the United States. As a key member of our team, you will be responsible for ensuring compliance with federal and state regulations.
Job Responsibilities
- Payroll Management: Process payroll accurately and promptly for salaried and hourly employees, contractors, and volunteers, including managing off-cycle payroll runs as necessary.
- Timesheet Review: Ensure accuracy, completeness, and compliance of timesheets with organizational policies and procedures.
- Coordination with HR and Finance: Address any discrepancies or issues identified during timesheet review, and collaborate with HR and Finance teams to maintain accurate employee data.
- Employee Benefits Management: Administer employee benefits programs, including enrollment, changes, and terminations.
- Compliance: Ensure payroll processes comply with federal, state, and local regulations, including tax withholding, reporting, and remittance.
- Audit Coordination: Manage and coordinate 401k/403b audits, including gathering documentation and facilitating auditor inquiries.
- Financial Reconciliation: Work closely with Finance and Accounting teams to reconcile payroll accounts and ensure accuracy in financial reporting.
Qualifications and Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
- Minimum of six years of experience in payroll processing, preferably within a non-profit environment.
- Proficiency in payroll software (e.g., ADP, Paychex, Paylocity) and MS Excel.
- Strong understanding of federal, state, and local payroll regulations, including tax laws and reporting requirements.
- Experience with 401k/403b administration and audits (preferred).
- Excellent attention to detail and accuracy in data entry and calculations.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Exceptional communication skills, both written and verbal.
Estimated Salary Range: $65,000 - $90,000 per year
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