
Logistics Coordinator for Training Events
23 hours ago
The primary objective of this role is to oversee the logistical aspects of hotel and event operations for training programs. This encompasses managing bookings, meeting spaces, catering, AV requirements, and other service needs.
This position ensures that all logistical arrangements are seamless, efficient, and effective in supporting the delivery of high-quality training experiences. Strong vendor negotiation and contract management skills are essential in ensuring optimal value and services from suppliers.
- Identify, evaluate, and negotiate with hotels/venues to host training programs
- Manage hotel contracts including accommodation blocks, meeting spaces, catering, AV requirements, and other service needs
- Coordinate room bookings, check-in/check-out schedules, and special requirements of the training
- Liaise with hotel staff to ensure smooth execution of training schedules and address any on-ground issues promptly
- Collaborate with internal stakeholders to understand event requirements and translate them into logistical arrangements
- Ensure training rooms are set up with required seating layouts, technical equipment, and materials
- Provide on-site support during training programs
- Act as the primary point of contact for training attendees regarding hotel and logistics queries
- Collect post-event feedback to continuously improve logistics management
Requirements:
- Bachelor's degree in hospitality, Event Management, or related field
- 1–3 years of experience in hotel/event logistics coordination (preferably in a professional services or corporate environment)
- Strong vendor negotiation and contract management skills
- Excellent communication and interpersonal skills
- Flexibility to travel and provide on-site support for training events
- Ability to manage multiple projects with tight deadlines
What We Offer:
As a Hotel Operations Assistant, you will be part of a dynamic team committed to delivering exceptional training experiences. You will have opportunities to grow and develop your skills, work with experienced professionals, and contribute to the success of our organization.
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