Operational Liaison

We are seeking a highly organized and proactive Operations Coordinator to support our creative team in India. In this role, you will work closely with Creative Leads to support a team of producers and editors responsible for crafting high-quality video and audio assets.

This position requires a blend of expertise in film production, project coordination, workflow optimization, and effective communication to support a fast-paced, cross-functional studio environment.

• Budget Management: Create and manage production budgets, ensuring they align with the production's creative goals while meeting financial constraints.
• Project Coordination: Work across multiple projects and teams, coordinating resources and timelines to ensure smooth operations and timely delivery.
• Dashboard Maintenance: Maintain the studio dashboard, listing all project details and providing timely updates to stakeholders and senior leaders.
• Resource Management: Evaluate resourcing needs and recommend appropriate staffing solutions for studio requests.
• Creative Partnership: Collaborate with team to develop production strategies that support creative vision while ensuring feasibility and quality.
• Assist Talent Acquisition: Assist in recruiting and hiring talent, ensuring the team is equipped with skilled professionals to meet project demands.
• Vendor Management: Build and maintain a strong vendor database to support production, ensuring access to top-quality resources.
• Priority Setting: Define and communicate production priorities clearly to ensure alignment across teams.
• Crew & Talent Management: Oversee crew and talent coordination as needed, ensuring production runs smoothly, on time, and on schedule.
• Legal Compliance: Work closely with the legal team to develop and execute production agreements and talent release forms.
• Invoice Management: Work closely with teams and vendors to ensure invoicing is accurate, properly verified, and submitted to the Finance team in a timely manner with all necessary approvals.
• Risk Management: Conduct risk assessments, identifying potential production challenges and developing solutions to mitigate them.

Skills and qualifications required:

• 8-10 years of experience in studio production coordination or management, ideally within a creative or media environment.
• Strong teamwork and interpersonal skills, with the ability to foster a collaborative studio environment.
• Proficiency in scheduling and budgeting software, including MS Excel and Smartsheet; knowledge of Movie Magic Scheduling and Movie Magic Budgeting is preferred.
• Excellent written and verbal communication skills, with the ability to present complex information in a clear and accessible way.
• Proven ability to multitask and manage competing priorities in a fast-paced, dynamic environment.
• Strong troubleshooting and crisis management skills, with a proactive approach to problem-solving.
• Familiarity with the development sector is preferred, as well as an understanding of its unique challenges and needs.

Why we're a great place to work:

• We value wellbeing and strive to create a vibrant wellness ecosystem.
• We prioritize diversity, equity, and inclusion, promoting a workplace where everyone feels valued and respected.
• We offer opportunities for professional growth and development, empowering our employees to achieve their full potential.
• We recognize and reward exceptional performance, demonstrating our appreciation for hard work and dedication.
• We foster a culture of innovation, encouraging creativity, experimentation, and continuous learning.
• We provide a comprehensive benefits package, supporting the physical, emotional, and mental wellbeing of our employees.
• We celebrate our successes and milestones, acknowledging the contributions of every team member to our collective achievements.
• We take pride in our commitment to social responsibility, striving to make a positive impact on our community and the world at large.