The Knot Worldwide | Payroll Specialist

2 days ago

gurugram, India The Knot Worldwide Full time

ABOUT THE ROLE:

The Payroll Specialist will play a key role in The Knot World Wide’s Global Accounting Team and will be responsible for payroll preparation, distribution and reporting processes for global locations. In this dynamic role, you will support payroll accounting, regulatory reporting, and assist employees with payroll-related inquiries. You'll tackle new challenges to enhance process automation, building a strong technical and accounting foundation. Additionally, you’ll actively contribute to initiatives and projects within the Global Accounting team, collaborating with HR, Finance, Tax, and other departments to streamline processes and drive improvements.Reporting to the Manager of Global Accounting Operations, you will work closely with internal partners to ensure efficient and compliant payroll management.


RESPONSIBILITIES:

  • Payroll Processing & Compliance: Execute payroll calculations, adjustments, and deductions. Ensure full compliance with Indian labor laws and regulations, while managing payroll reports and integrating employee data in collaboration with HR.
  • Employee Lifecycle Management: Handle payroll tasks for employee onboarding, salary structuring, exits, and settlements. Address employee inquiries related to payroll, benefits, and compliance.
  • Statutory Compliance: Ensure compliance with Indian statutory regulations (PF, ESI, TDS, LWF), including timely remittances and filings with government authorities. Stay updated on regulatory changes and their payroll implications.
  • Audit & Reporting: Prepare payroll documentation for internal and external audits. Contribute to year-end tasks, including Gratuity and Leave encashment reporting.
  • Vendor Management: Collaborate with external payroll vendors and statutory authorities to ensure accurate compliance and reporting.
  • Process Improvement: Drive efficiency through process improvements, system integrations, and automation efforts in coordination with HR, Finance, and cross-functional teams.
  • Employee Benefits Administration: Manage employee benefits related to PF, ESI, insurance, and other schemes. Ensure timely processing and accuracy in allocations of Flexi benefits allowance.
  • Payroll Processing: Serve as a backup for UK and Ireland payroll operations, managing data collection, validation, payroll execution, and reconciliation. Ensure compliance with tax and labor laws, including employee changes (hires, terminations, promotions).
  • Compliance & Reporting: Stay current with PAYE, NIC, pensions, and statutory requirements in the UK and Ireland. Prepare and submit tax filings to HMRC and Irish Revenue.
  • Collaboration & Communication: Coordinate with People Operations, Accounting, and payroll providers to resolve payroll discrepancies and assist with audits and year-end processes.
  • Process Improvement & Vendor Management: Identify opportunities for process optimization and collaborate on system integration efforts. Manage external payroll vendors to ensure compliance.
  • U.S. Payroll Taxes: Support the U.S. payroll team by managing state-specific tax updates, withholding, and funding. Establish and maintain payroll tax accounts and ensure account security.
  • Benefits Administration: Handle U.S.-specific benefits tasks, including invoice reconciliation, premium adjustments, and wage reporting. Assist in audit preparations and report generation for the U.S. benefits team.
  • Payroll Admin & Processing Backup: Provide backup support for U.S. payroll processing, addressing a wide range of payroll inquiries and tasks related to paychecks, commissions, benefits, and reporting.


SUCCESSFUL CANDIDATES HAVE:

  • Bachelor’s degree in Accounting, Finance, HR, or related fields.
  • 4+ years of payroll experience with a focus on India payroll operations.
  • Strong knowledge of Indian statutory compliance and labor laws (PF, ESI, TDS).
  • Strong knowledge of PAYE, NIC, pensions, statutory sick pay, and maternity/paternity regulations.
  • Familiarity with U.S. payroll taxation and Paylocity is a plus.
  • Proficiency with payroll software and tools; experience with Oracle HCM or UKG Immedis is a plus.
  • Excellent communication and interpersonal skills to manage cross-functional relationships.
  • Must be self-driven and highly motivated.
  • Must be able and willing to work through complex problems including implementations of new payroll related softwares.
  • Positive and upbeat attitude is essential

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