TimeOffice Executive/HR Assistant

23 hours ago

singrauli, India Hire Xpert Full time

Job Title: Time Office Executive / HR AssistantDepartment: HR / AdministrationLocation: Talcher, Odisha / Singrauli, MadhyapradeshReporting To: HR Manager / Plant HeadCTC- Upto 3.6 LPA(Depending on the interview)Extra Benefit - Bachelor AccommodationJob Purpose:To ensure accurate and timely maintenance of employee attendance, shift schedules, leave records, and statutory compliance as per company policy and labor laws. The role plays a critical part in workforce discipline, payroll processing, and overall workforce management.Key Responsibilities:Attendance & Shift Management:Monitor and maintain employee attendance records through biometric or manual systems.Prepare and manage employee shift schedules, weekly offs, and overtime allocations.Regular audits of attendance reports and exception handling.Leave Management:Maintain leave records for all employees.Process and verify leave applications and approvals.Coordinate with department heads on leave planning and backfilling.Payroll Coordination:Share monthly attendance, leave, overtime, and deduction details with the payroll team.Ensure zero discrepancies in time data shared for payroll processing.Workforce Discipline & Reporting:Maintain entry and exit records of employees, visitors, and contract workers.Track late coming, early going, absenteeism, and inform HR for necessary actions.Generate daily, weekly, and monthly time office reports.Contract Labor Management (if applicable):Coordinate with contractor supervisors to ensure proper documentation, gate passes, and attendance for contract labor.Verify contractor attendance and wage sheet.Compliance & Documentation:Ensure statutory registers related to working hours, overtime, holidays, etc., are updated as per Factory Act/Statutory norms.Assist during internal/external audits and labor inspections.Key Skills & Competencies:Excellent knowledge of time management systems (biometric, SAP, Tally HRMS, etc.)Strong MS Excel skills for reporting and analysis.Good understanding of labor laws and statutory requirements.Attention to detail and ability to handle large data volumes.Strong communication and coordination skills.Qualification & Experience:Graduate in any discipline (Preferred: HR/Commerce).15 years of experience in Time Office or Attendance Management roles in manufacturing, mining, or large workforce setups.Experience in working with contract labor is a plus.

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