Medical Administrator

About Inspire Institute of Sport (IIS): IIS is India’s first privately-funded high-performance training center for Olympic sports, committed to nurturing and developing elite athletes through world-class facilities, coaching, and integrated support services. The medical department plays a key role in athlete health, performance optimization, and injury management. Job Summary: The Medical Administrator at the Inspire Institute of Sport (IIS) plays a crucial role in supporting the operational and administrative functions of the medical department. Working at the intersection of elite sports and healthcare, the role requires a proactive, organised, and detail-oriented individual who can manage athlete medical records (using Teamworks), coordinate appointments, facilitate interdepartmental communication, and ensure the smooth functioning of the medical team. This position demands a high level of professionalism, confidentiality, and efficiency, and is ideal for someone passionate about healthcare delivery in a high-performance sports environment. Key Responsibilities: 1. Athlete & Medical Staff Coordination Manage scheduling and appointment bookings for athletes across sports medicine (including external investigation and/or consultations), and potentially sports physiotherapy. Act as a point of contact for athlete medical queries and follow-ups. 2. Medical Records & Data Management Maintain accurate, up-to-date electronic medical records (EMRs) for all athletes (using Teamworks), ensuring data integrity and confidentiality. Track athlete injuries, treatments, rehabilitation timelines, and medical clearances. Generate reports for performance staff, coaches, and leadership as needed. 3. Administrative Operations Support day-to-day operations of the medical department including inventory management, document handling, and logistics. Maintain databases, forms, consent documents, and medical protocols in alignment with institutional standards. Assist in the preparation of presentations, reports, and documentation for medical audits or compliance reviews. 4. Internal & External Liaison Coordinate with hospitals, diagnostic labs, and external healthcare providers for referrals, diagnostics, and second opinions. Support the onboarding process for new athletes and medical staff regarding protocols and health documentation. Ensure all current athletes are active on Teamworks. 5. Compliance & Confidentiality Ensure strict adherence to IIS data protection policies and medical confidentiality standards. Support compliance with relevant national medical guidelines, sports medicine ethics, and organizational SOPs. Key Qualifications & Skills: Education: Undergraduate degree or diploma in Healthcare Administration, Sports Management, or related field. A background in physiotherapy, nursing, or life sciences is a plus. Experience: 1–3 years of experience in a medical, sports science, or health administration role. Experience in elite sports settings or with athlete management systems (AMS) is an advantage. Technical Skills: Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint). Familiarity with electronic Athlete Management Systems Soft Skills: Exceptional organizational skills and attention to detail. Strong interpersonal and communication abilities. Ability to work in a fast-paced, multidisciplinary environment. Working Conditions: Based on-site at the Inspire Institute of Sport. Typically 8:30am to 6pm (Mon-Fri) Fast-paced, performance-oriented work culture focused on elite athlete development. Salary & Benefits: Competitive compensation package based on experience and qualifications. Opportunities for professional development within India's premier high-performance institute. Access to IIS campus facilities and learning resources.