Purchase Executive

2 weeks ago

bhiwandi, India Alfaa UV Full time

To ensure timely procurement and supply of inventory, material supplies goods which meet stated standards at well-negotiated price, delivery, and credit terms. Responsible for vendor development, supply planning, follow-ups, reporting, and coordination across departments to maintainuninterrupted production and smooth supply chain operations.ESSENTIAL DUTIES & RESPONSIBILITIES:• Responsible for efficient purchasing of inventory, supplies and consumables • Conduct demand forecasting by analyzing sales trends, production plans, and historical consumption to project material requirements.• Plan and monitor material requirements as per demand forecasts and production schedules, ensuring availability without overstocking.• Coordinate and follow up with vendors for on-time deliveries, expediting shipments where required.• Responsible for vendor evaluation/re-evaluation and selection based on production and distribution capabilities, performance, and consistent quality assurance.• Source new/alternate vendors when necessary. Approve vendors based on:(i) Past history method(ii) Third-party approval(iii) References from customers/other vendors• Maintain vendor assessment forms, quality ratings, approved vendor lists, and other records.• Receive purchase requisitions, verify for accuracy, prepare/process purchase orders in ERP, and maintain accurate purchase records.• Prepare and present regular supply chain reports (e.g., purchase status, demand vs. supply gap, pending deliveries, inventory coverage, supplier performance) to management.• Monitor inventory reorder levels, ensure economical purchasing, and maintain optimum inventory levels.• Coordinate with the Quality Assurance department for quality-related issues/rejections and resolve with vendors.• Liaise with Accounts for invoice approvals, debit notes, part payments, and advances.• Track and report lead times, supplier OTIF (On Time In Full), demand forecast accuracy, and other supply chain KPIs.• Ensure alignment of supply chain activities with production, warehouse, and sales requirements.• Perform any other duties as assigned by management.ORGANISATIONAL RELATIONSHIPS:• Reports to Manager – Purchase.• Coordinates with Manufacturing, Quality Assurance, Accounts, Warehouse, and Sales departments.QUALIFICATIONS & EXPERIENCE REQUIRED:• Bachelor’s degree/diploma from a reputed university (engineering preferred) with 2-4 years’ experience in purchasing and/or supply chain.• Strong commercial knowledge w.r.t. taxes, freight, GST, logistics, and vendor contracts.• Knowledge of dealing with mechanical and/or electronic parts/components.• Knowledge of ERP systems, ISO, and MS Excel• Strong communication (verbal & written), interpersonal & follow up skills.• Good leadership, analytical ability, planning, and time-management skills.

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