Workplace Coordinator

1 month ago


delhi, India WeddingWire India Full time

ABOUT THE ROLE AND OUR TEAM:
The Senior Coordinator Workplace position is a service-oriented individual and responsible for delivering an exceptional client experience to our internal team. You will play a vital role in aiding in the support of hybrid work, managing all office vendor relationships, and operational projects. This role is critical in supporting a global frameworking but can operate autonomously given the time zone differences across the world. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and is deeply passionate about providing high quality support.
This role is considered essential and required to be in our Gurugram office 5 days a week. The working hours will be: 5:30pm-3:30am IST. This will ensure both our evening team has workplace representation and accessibility from the beginning to the end of the shift including the coordination of transportation of security rides home.
The individual will be highly organised, able to diagnose, report and/or resolve workplace issues quickly. This position will be actively engaged in providing a hospitality experience, and able to manage multiple internal stakeholders, events and competing priorities.

RESPONSIBILITIES - Include but not limited to :

Office Management
Communicate timely office updates to employees and answer employee questions that arise related to office experience and operations
Actively reach out to vendors for competitive pricing and negotiating to ensure we keep within budget
Monitor office cleanliness and maintenance; manage and communicate with cleaning and janitorial vendors. Communicate with employees and guests on office expectations to ensure the workplace is well-maintained
Maintain office supplies inventory
Assist with vendor management alongside Manager, Workplace (who sits in Spain) and our HR partners on site. Escalate requests to manager when needed
Manage of the security access cards for offices; responsible for monthly access card data reporting
Manage guest check-ins, access and badges following security protocols for activation/deactivation
Serve as the initial point of contact for all office-related enquiries including liaison with building manager, Landlord and the broader Workplace team
Manage inbound/outbound post deliveries
Serve as the office health and safety point of contact and maintain the related health and safety policies and compliance/observance
Organise office, storage and desk moves as needed
Support the Workplace team with ad hoc administration

Employee Experience
Collaborate with the Community team member to facilitate events and onsite meetings
Manage the local office event budget, tracking all monthly expenses accurately.
Support Community team onsite with the planning and set up of TKWW four annual Signature Events as needed.

SUCCESSFUL CANDIDATES HAVE:

Are able and willing to work in the office. This person must be in office 5 days a week.
Willing and able to work 5:30PM-3:30AM IST.
Proven track record of impeccable customer service and hospitality.
3-5 years of Workplace related experience, with 2 of these years in office support
Knowledge of Word, Excel, PowerPoint, Google Calendar, and G-Suite
Ability to solve problems independently, and also escalate to management when needed.
Thrive in a multi-tasked, fast paced environment
Demonstrated strong communication skills and able to articulate ideas in an organised concise manner with strong written and verbal skills
Desire to innovate, identify problems and find creative solutions
Ability to thrive in an atmosphere of constant change
Ability to work independently, be resourceful and find solutions but also knows when to escalate problems that may arise
Strong organisational skills
Proven track record of partnering with vendors and ensuring adherence to vendor SLA
Ability to maintain strict confidentiality
Ability to prioritise and effectively anticipate and respond to issues as they arise
Knowledge of health and safety would be an advantage


  • Operations Coordinator

    5 months ago


    Rohini, Delhi, Delhi, India jindalindustries Full time

    The Operations Coordinator is responsible for overseeing various operational tasks within the organization. This role requires someone who is detail-oriented, organized, and capable of handling multiple responsibilities simultaneously. The primary duties of an Operations Coordinator include: - Driving: The Operations Coordinator must possess a valid...

  • Mis Coordinator Sales

    5 months ago


    Delhi, Delhi, India Vanesa Cosmetics Private Limited Full time

    Job Description / Qualification Requirements - Tracks MIS activities and priorities - Coordination with all concern departments - Collecting all reports related to Production, O&M, Planning & Management - Supports coordination with teams on MIS activities. - Organizes and facilitates meetings and trainings for MIS activities. - Takes notes and tracks action...

  • Showroom Coordinator

    5 months ago


    Delhi, India Morpheus Human Consulting Full time

    Reference Code: - 516-45 - Job Title: **Showroom Coordinator - Fitness Industry - Delhi** - Category: - Fitness Industry - Job Description: - Job Title: Showroom Coordinator - Fitness Industry - Delhi - Job Responsibility- Studying the features of all products. - Ensuring that the products are set up and in outstanding condition. - Supervising the use of...

  • Process Coordinator

    3 days ago


    Delhi, Delhi, India Pilot Industries Ltd Full time

    Job Summary:As a Process Coordinator at Pilot Industries Ltd, you will be responsible for ensuring smooth workflow operations.Main Responsibilities:Coordinate all steps in a flowchart to meet deadlines.Provide relevant information to all stakeholders in the workflow.Maintain a thorough and detailed approach to work tasks.Exhibit a pleasant personality and...


  • Delhi, Delhi, India PETA India Full time

    Fundraising Coordinator Job DescriptionPETA India is seeking a highly organized and detail-oriented Fundraising Coordinator to join our team. As a key member of our Fundraising Department, you will play a critical role in supporting our mission to protect animals.Key Responsibilities:Provide administrative support to the Fundraising Department, with a focus...


  • Delhi, Delhi, India Envecon Full time

    We are seeking a highly skilled and experienced Administrative Coordinator to join our team at Envecon Group. The successful candidate will be responsible for overseeing and coordinating all administrative functions to ensure smooth operation within the organization.Key Responsibilities:Coordinate domestic and international travel arrangements, including...


  • Delhi, Delhi, India Bechtel Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Secretary to provide comprehensive support to our Senior Managers in India. The successful candidate will be responsible for scheduling meetings, workshops, and presentations, as well as providing administrative assistance with a high degree of initiative, discretion, accuracy, and...

  • Operations Coordinator

    5 months ago


    Rohini Sector 15, Delhi, Delhi, India Aimlay Pvt. Ltd Full time

    Call me - 9773558479 Position: Operations Coordinator Company: Aimlay Pvt Ltd Experience: 3 years or more Job Summary: **Responsibilities**: - Coordinate and facilitate operations within the Rapid Department. - Communicate effectively with the operational team to ensure seamless workflow and efficiency. - Utilize and manage CRM or related software...


  • Delhi, India Smile Foundation Full time

    **Position**: Partnership Coordinator **Functional Area**: Program Program-Mission Education **Experience**: Minimum 5 years **Location**: Delhi **About Smile Foundation** Smile Foundation works for the welfare of underprivileged children and their families through intensive programs focused on education, healthcare, skilling and women empowerment and...


  • Delhi, Delhi, India Bechtel Full time

    Job Title: Construction CoordinatorBechtel is seeking a highly skilled Construction Coordinator to join our team. As a Construction Coordinator, you will play a critical role in ensuring the successful execution of construction projects.Job Summary:The Construction Coordinator will be responsible for providing construction coordination support to assigned...


  • Delhi, Delhi, India Wobot Full time

    Project Delivery AssociateWe are seeking an ambitious Associate to join our team at Wobot. As a key member, you will be responsible for delivering projects with ease, using your exceptional data analysis and coordination skills.Responsibilities:• Proficiency in Data Analysis and Reporting: Utilize your analytical skills to support project planning,...

  • Project Coordinator

    5 months ago


    Delhi, India SITA Switzerland Sarl Full time

    Overview: **_ WELCOME TO SITA_** **Ready to redefine air travel? The journey starts here, with you at SITA** **PURPOSE**: This role is responsible for the successful delivery and deployment of network services to the customer’s location as per agreed scope and timelines in coordination with internal and external stakeholders. **What will you do**: -...


  • Delhi, Delhi, India FedEx Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as a Handler. As a key member of our operations team, you will be responsible for ensuring the smooth and efficient movement of packages and cargo through our airport and hub facilities.Key ResponsibilitiesCoordinate and manage the movement of packages and cargo...

  • Program Coordinator

    3 months ago


    Delhi, Delhi, India The Bill & Melinda Gates Foundation Full time

    The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We...


  • Delhi, Delhi, India AccorHotel Full time

    Key ResponsibilitiesAs a key member of our team, you will be responsible for:Managing inventories and stocks, ensuring accurate records and minimizing losses.Developing and implementing sales strategies to increase revenue and drive business growth.Preparing and analyzing financial reports, identifying areas for improvement and implementing corrective...

  • Project Coordinator

    5 months ago


    Delhi, Delhi, India AECOM Full time

    **Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...


  • Delhi, Delhi, India AccorHotel Full time

    Job SummaryWe are seeking a highly skilled Reservation Executive to join our team at AccorHotel. The successful candidate will be responsible for planning room reservations, ensuring proper selling techniques and strategies are utilized to maximize room revenues, and coordinating all duties and responsibilities of the reservation department.Key...

  • Project Coordinator

    5 months ago


    Delhi, Delhi, India AECOM Full time

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Outreach Coordinator

    5 months ago


    East of Kailash, Delhi, Delhi, India The Raman J Baluja Foundation Full time

    **Job Title**: NGO - Outreach Coordinator and Impact Specialist **Location**: East of Kailash, New Delhi **Position Type**: Full Time **Salary Range**: INR 25,000 - 35,0000 / Month **About Us** The Raman J Baluja Foundation is a newly formed, growing NGO dedicated to empowering underserved communities by connecting them with beneficial government...

  • Program Coordinator

    3 months ago


    New Delhi, India Bill & Melinda Gates Foundation Full time

    The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.We...