Senior Executive/Associate

12 hours ago

gautam buddha nagar, India Inshorts Full time

Job Title: Senior Executive/Associate – Accounts (Accounts Payable) Department: Finance & Accounts Reports To: Accounts Payable Manager / Finance Manager Experience Required: Minimum 5 years in Accounts Payable or similar accounting role Job Summary: The Senior Executive – Accounts Payable will handle the complete accounts payable cycle, including invoice processing, vendor management, payments, and reconciliations. Key Responsibilities: • Process vendor invoices, employee reimbursements, and expense claims accurately and in a timely manner. • Verify invoice details, approvals, purchase orders, and supporting documents before posting to the accounting system. • Prepare and process vendor payments via cheques, bank transfers, and online payment platforms. • Record and reconcile all bank transactions including receipts, payments, bank charges, and interest entries on a daily basis. • Post and reconcile company credit card transactions; ensure proper supporting documents and approvals are attached for all expenses. • Perform monthly bank reconciliations and ensure that all outstanding items are tracked and resolved promptly. • Maintain vendor ledgers and perform periodic reconciliations with supplier statements. • Assist with monthly, quarterly, and annual closing activities, including accruals, prepayments, and related journal entries. • Support both internal and external audits by providing necessary schedules, documents, and reconciliations. • Collaborate with procurement, finance, and operations teams to resolve invoice or payment discrepancies.• Prepare AP-related reports such as prepaid expense reports, aging analysis, vendor outstanding reports, and payment forecasts. • Monitor cash flow requirements and coordinate with the team for payment scheduling to avoid delays and optimum utilization of Cash. • Provide management with periodic insights into spend trends. • Maintain relationships with vendors, ensuring timely communication regarding invoice or payment status. • Handle vendor onboarding, KYC documentation, and updates to the vendor master database. Required Qualifications & Skills: • Bachelor’s degree in commerce, Accounting, or Finance • Minimum 5 years of hands-on experience in Accounts Payable, banking entries, and reconciliations. • Strong working knowledge of MS Excel and other MS Office tools. • Good understanding of accounting principles, TDS, GST • High attention to detail, analytical thinking, and problem-solving abilities. • Strong interpersonal and communication skills for eUective coordination with vendors and internal teams.

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