Executive Assistant

1 month ago

kolkata, India mCaffeine Full time

About us/Company overview:

mCaffeine is India's 1st caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence and overall skin & body biases. Redefining the age-old notions of beauty associated with colour, we never sell insecurities. We have vowed not to make fairness products. At mCaffeine beauty has no colour or gender. It's about you. You are a revolution, a culture, a routine, a high, and essentially now - a Lifestyle. You are Bold, Young, and Confident.


Come, join the pack


Job Summary:

The ideal candidate will provide top-level assistance for CXOs. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

About the role/Job overview:

The main tasks of an executive assistant / personal assistant are handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, and many more similar duties.


Responsibilities and duties:

  • Smart Individual who has to shadow founders, prioritizing schedules and ensuring every task is managed tactfully.
  • Acting as the first point of contact for the Founder with internal/external clients
  • Managing the Founder’s meetings and appointments
  • Booking and managing travel arrangements, including accommodations and transportation. Balancing cost and time efficiency as well as processing expenses.
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
  • Manage scheduling/updating calendars, including agendas, email, phone calls, client management, and other company logistics.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information.
  • Should be well versed with negotiations, gathering data & provide inputs/feedbacks.
  • Maintain professionalism & ability to maintain confidentiality of information related to the company and its employees
  • Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel). Organize and maintain data.
  • Confident, proactive, self-motivated and organized approach.
  • Support and develop internal & external stakeholder relationships.


Skills & Qualifications:

  • At least 2-3 years of experience as an Executive Assistant to directors/founders/ VP
  • Exceptional planning and time management skills
  • Excellent verbal and written communication skills
  • Discretion and confidentiality


Social Media handles:

Website -

-

Instagram -


Contact us:

Careers – career@mcaffeine.com

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