Urban Innovation Lab | Executive Assistant to Chief Executive Officer

3 weeks ago

indore, India Urban Innovation Lab Full time

Job Title: Executive Assistant to CEO

Location: Indore

Reports to: CEO


Job Overview:

We are looking for an experienced and proactive Executive Assistant to support our CEO. This dynamic role requires an individual who can manage a variety of responsibilities, including accounts, HR, and administrative functions, while thriving in a fast-paced, hustle-driven culture. The ideal candidate will have excellent organizational skills, the ability to handle uncertainty, and experience managing changing priorities. If you're someone who thrives in an environment of growth and change, this is the role for you.


Key Responsibilities:

  • Account Management: Handle basic accounting functions, including managing invoices, expense reports, and tracking budgets. Ensure timely payments and financial recordkeeping.
  • HR Support: Assist with HR tasks such as onboarding new employees, maintaining employee records, and ensuring compliance with HR policies. Coordinate recruitment and employee engagement activities.
  • Administrative Support: Manage the CEO’s calendar, arrange meetings, and prioritize appointments. Organize travel arrangements and provide logistical support for business trips.
  • Communication Management: Act as a liaison between the CEO and internal/external stakeholders. Screen emails and phone calls, ensuring timely responses.
  • Project Management: Assist with the planning and execution of special projects. Track progress, coordinate with team members, and ensure deadlines are met.
  • Problem Solving: Address and resolve issues proactively, ensuring smooth operations in a high-energy, ever-changing environment.
  • Document Management: Maintain files, prepare reports, and ensure confidentiality and organization in all documentation.


Skills & Qualifications:

  • Proven experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced environment.
  • Strong understanding of accounts management, HR processes, and administrative functions.
  • Ability to manage multiple tasks and shifting priorities in a dynamic setting.
  • Exceptional organizational and time-management skills, with a strong attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to maintain confidentiality and build strong relationships across teams.
  • Comfortable working in a hustle-driven environment and managing uncertainty.
  • Proficient in MS Office and basic accounting software (Zoho, Tally). Experience with HR management tools (Zoho, RazorpayX) is a plus.


Preferred Traits:

  • A proactive and solution-oriented mindset.
  • Comfortable working with changing and evolving priorities.
  • Strong problem-solving abilities and a can-do attitude.
  • Resilience and flexibility in a high-pressure environment.


Why Join Us?

  • Opportunity to work closely with the CEO and contribute to the growth and success of the company.
  • Fast-paced, energetic culture that thrives on collaboration and innovation.
  • A chance to be part of a dynamic team where every day brings new challenges and opportunities for growth.
  • If you are a self-starter who enjoys working in a fast-paced and evolving environment, we encourage you to apply.

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