Administrative Coordinator

1 day ago

surat, India beBeeAdministration Full time

Administrative Assistant RoleWe are seeking a highly skilled Administrative Assistant to join our team.This role involves a range of administrative tasks, including scheduling meetings, managing correspondence, and providing clerical support.Manage the office schedule, appointments, meetings, and events with ease.Handle incoming and outgoing correspondence in a timely and professional manner.Key Responsibilities:Documentation & Filing:Organize and maintain physical and digital records for easy accessibility and confidentiality.Prepare reports, presentations, and documents as required.Office Logistics:Liaise with vendors and service providers to ensure seamless office operations.Meeting Coordination:Schedule and coordinate meetings, including preparing agendas and taking meeting minutes.Follow up on action items and ensure timely completion.Support to Leadership:Assist leadership with day-to-day tasks, including travel arrangements, itinerary planning, and expense tracking.Communication Management:Serve as the first point of contact for visitors and stakeholders, providing courteous and professional service.Coordinate internal and external communications effectively.Manage organizational social media and PR channels.Event Support:Assist in planning and organizing office events, workshops, and conferences.Ensure smooth execution of logistics and operations for events.Data Management:Update and manage office databases, contact lists, and other essential records.Ensure data accuracy and confidentiality.Compliance & Reporting:Support in maintaining compliance with organizational policies and procedures.Generate regular updates and reports for management as needed.Miscellaneous Tasks:Provide general support to the team as required.Take initiative in identifying and resolving administrative issues.

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