Talent Acquisition Specialist

Job Title: Talent Acquisition SpecialistLocation: GurugramAbout ICG Medical:ICG Medical is a leading global healthcare recruiter with a focus on nurses (all specialities), midwives and home care/healthcare workers. Our company vision is to improve patient care. The DNA make up of our business stems from our core values: Open, Family and Passion. The business is made up of three recognised healthcare recruitment brands: Greenstaff Medical, Clinical24 and Cromwell Medical. Each deliver tailored solutions for our candidates and clients from our offices in the UK, Ireland, India, South Africa,China, Philippines, Australia, Canada and the USA with more office openings on the horizon.Job Summary:The Talent Acquisition Specialist plays a pivotal role in our organization by managing the full lifecycle of talent acquisition, which includes attracting, sourcing, screening, recruiting, and onboarding top-tier candidates. The TA Specialist has an on-site presence to effectively engage with candidates and collaborate with team members.At ICG Medical, the Talent Acquisition Specialist is a multifaceted professional who excels in building and nurturing strong relationships with key stakeholders across various departments. This role involves employing innovative and strategic recruitment methods to identify and secure exceptional talent. Additionally, the Specialist is dedicated to delivering a superior candidate experience throughout the recruitment process, ensuring that every interaction reflects the high standards and values of our organization.Responsibilities:Recruitment:Managing the Full Life Cycle of Internal Recruitment: Overseeing every aspect of the internal recruitment process, from identifying staffing needs to extending final offers of employment.Implementing End-to-End Hiring Processes: Executing comprehensive hiring procedures that ensure a positive and seamless experience for candidates throughout their journey.Handling Day-to-Day Recruitment Operations: Managing the daily activities involved in the recruitment process, from initial planning and strategy development through to the finalization of job offers.Requisition Creation and Management: Administering the entire requisition process, including job posting, candidate sourcing, screening, and conducting interviews to select the most qualified candidates.Implementing Recruitment Best Practices: Applying industry best practices to attract top talent, ensuring that recruitment methods are effective, up-to-date, and aligned with current industry trends.Management of Processes and Procedures relating to Recruitment:Executing Attraction Strategies: Implementing recruitment strategies that align with organizational policies to effectively attract top talentCreating a Talent Pipeline: Developing and maintaining a robust talent pipeline and pool to support an efficient recruitment process across the organizationPrioritizing Continuous Improvement: Regularly evaluating and refining recruitment practices to drive ongoing improvements in the hiring processMonitoring Recruit Quality: Assessing the quality of recruits and potential candidates to ensure they meet the organization’s standards and requirementsConducting Daily Scrums: Participating in daily meetings with the team and manager to stay updated on all current and upcoming roles within the organizationManaging Recruitment Pipeline: Ensuring there is a sufficient candidate pipeline for all positions to meet established time-to-fill targetsOverseeing Talent Acquisition Systems: Managing the Talent Acquisition system, ensuring data integrity, and maintaining compliance with POPI/GDPR regulationsConducting Market Research: Performing market research and mapping recruitment trends to ensure alignment with industry standards and best practicesUpdating ATS and CRM Systems: Accurately updating Applicant Tracking Systems (ATS) and Customer Relationship Management (CRM) systems related to all roles, ensuring adherence to Talent Acquisition policies and maintaining compliance.Reporting:Staying Informed on Trends and Developments: Continuously monitoring and reporting on trends and developments in the recruitment field to enhance and optimize the Talent Acquisition process.Identifying and Addressing Risks: Recognizing potential risks and problems within the recruitment process and making recommendations to improve processes and proceduresCommunicating Insights to Stakeholders: Sharing relevant insights and recommendations with stakeholders, based on industry standards, to inform and guide decision-makingMonthly Reporting: Providing detailed monthly reports on recruitment statistics, trends, and best practices to ensure the organization remains agile and competitive within the industryCapturing Recruitment Data Accurately: Ensuring that all information related to recruitment is accurately recorded in reports to maintain data integrity and support informed decision-makingDaily Reporting on Metrics: Reporting daily on key recruitment metrics to track performance and make timely adjustments to recruitment strategiesStakeholder management:Building and Maintaining Relationships: Actively developing, nurturing, and expanding strong relationships with relevant stakeholders, both internal and external, to support recruitment effortsServing as a Subject Matter Expert: Acting as a knowledgeable resource for key stakeholders to identify and implement innovative recruitment strategiesManaging Client Expectations: Overseeing client expectations and ensuring effective communication and information flow between all parties involvedHandling Supplier and Service Provider Relationships: Managing all aspects of relationships with suppliers and service providers, including oversight of their performance and alignment with organizational needsEnsuring Accurate Information: Coordinating with service providers to ensure that all provided information is current and relevantResolving Queries: Addressing and resolving queries from stakeholders and service providers in a timely and efficient mannerConducting Regular Meetings: Meeting with stakeholders regularly to discuss workforce planning and ensure alignment with organizational goalsParticipating in Daily Scrums: Attending daily scrum meetings with the manager and team to stay updated on recruitment activities and ensure alignment with overall objectivesCollaborating with HR and Operations: Working closely with the recruitment team as well as HR and Operations counterparts to achieve recruitment goals and deliverablesRequirements:High School Diploma: A high school diploma is required; a business-related qualification is advantageousSourcing and Research Skills: Strong abilities in sourcing and researching to attract talent for scarce and specialist rolesExperience: At least 2 years of experience in sourcing (whether in an agency or corporate setting) and a minimum of 2 years as a high-volume or specialist recruiterCommunication Skills: Excellent verbal and written communication skills to effectively interact with candidates and stakeholdersComputer Proficiency: Advanced computer skills, including proficiency in Microsoft Office SuiteATS Proficiency: Experience working with Applicant Tracking Systems (ATS) to manage recruitment processesAttention to Detail: Exceptional attention to detail and meticulous follow-through to ensure accuracy and completeness in all tasksOrganizational Skills: Highly organized and resourceful with the ability to manage multiple priorities effectivelyWork Ethic: Demonstrated strong work ethic, accountability, and a sense of ownership in all responsibilitiesTeamwork: Proven ability to collaborate effectively with team members and other departments to achieve shared goals and enhance the recruitment process.