Administrative Executive

2 weeks ago

bangalore, India Presidency University Bangalore Full time

Job Description: Admin Executive (Full-Time)1. Position OverviewThe Admin Executive will provide administrative, operational, and clerical support to ensure smooth day-to-day functioning of the office. The role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with employees, management, and external stakeholders.2. Key ResponsibilitiesAdministrative Support- Manage daily office operations and ensure a professional work environment.- Handle incoming calls, emails, and correspondence efficiently.- Maintain office calendars, schedule meetings, and coordinate appointments.- Prepare and manage documents, reports, presentations, and spreadsheets.- Support travel arrangements, including booking tickets, accommodation, and itineraries.Office Management- Oversee office supplies, equipment, and inventory; coordinate repair and maintenance.- Maintain proper filing systems (digital & physical).- Coordinate vendor management, service providers, and procurement activities.- Ensure compliance with company policies and maintain administrative records.HR & Staff Support (if applicable)- Assist with onboarding of new employees (documentation, ID cards, induction).- Maintain attendance records, leave registers, and staff documentation.- Support HR with event planning, training sessions, and employee engagement activities.Finance & Compliance Support- Assist in preparing invoices, purchase orders, and basic accounting entries (as needed).- Coordinate with finance team for bill payments, reimbursements, and petty cash management.- Ensure timely submission of statutory documents (if required).Coordination & Communication- Act as a point of contact between departments for administrative matters.- Communicate updates, memos, and circulars to staff.- Support management with special projects and office initiatives.3. Qualifications & SkillsEssential Qualifications- Bachelor's degree in Business Administration, Management, Commerce, or related field.- 1–3 years of experience in administrative or office support roles (or fresher with strong skills).- Proficiency in MS Office (Word, Excel, PowerPoint) and email management tools.- Strong verbal and written communication skills.Key Skills- Excellent organizational and time management abilities.- Attention to detail and accuracy.- Ability to multitask and prioritize workload.- Professional attitude with strong interpersonal skills.- Problem-solving skills and ability to work independently with minimal supervision.- Ability to maintain confidentiality and handle sensitive information.Preferred Skills (optional)- Experience with office management software or ERP systems.- Basic knowledge of accounting or HR processes.Experience in event coordination or vendor management

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