Administrative Coordinator

4 days ago

india beBeeCoordination Full time

Job Role OverviewAs a Administrative Coordinator, you will play a pivotal role in providing high-quality administrative support to our team. Your responsibilities will include effective communication with key stakeholders, delivering exceptional customer service, maintaining accurate records, and assisting with various tasks as needed.Your duties will involve:Support Services:Manage and maintain schedules, appointments, meetings, and events.Handle incoming and outgoing correspondence (emails, letters, and phone calls) promptly and professionally.Documentation & Data Management:Organize and maintain physical and digital records, ensuring easy accessibility and confidentiality.Prepare reports, presentations, and documents as required.Office Logistics:Liaise with vendors and service providers to ensure smooth office operations.Event Planning:Schedule and coordinate meetings, including preparing agendas and taking meeting minutes.Follow up on action items and ensure timely completion.Leadership Support:Assist leadership with day-to-day tasks, including travel arrangements, itinerary planning, and expense tracking.Communication Management:Serve as the first point of contact for visitors and stakeholders, providing courteous and professional service.Coordinate internal and external communications effectively.Manage organization's social media and PR channels.Project Coordination:Assist in planning and organizing office events, workshops, and conferences.Ensure smooth execution of logistics and operations for events.Data Security:Update and manage office databases, contact lists, and other essential records.Ensure data accuracy and confidentiality.Compliance & Reporting:Support in maintaining compliance with organizational policies and procedures.Generate regular updates and reports for management as needed.Additional Tasks:Provide general support to the team as required.Take initiative in identifying and resolving administrative issues.

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