Senior Executive Assistant

5 days ago

chennai district, India Evolv Clothing Company Full time

URGENT HIRING ---- IMMEDIATE JOINERS ARE WELCOME

Company Description:

Evolv Clothing Company, formerly known as ISEX Fashions, has been committed to apparel design and manufacturing since 1975. The company specializes in value-added apparel, with state-of-the-art facilities adhering to stringent social compliance norms. Evolv caters to renowned European and American brands, with an annual production capacity of 1.5 million garments and a turnover of US$ 20 million. Our key strength lies in complete product development and in-house facilities offering advanced design, sampling, and finishing capabilities.

About the Role:

We are seeking a Senior Executive Assistant who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact.

The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.

Key Responsibilities: (Job Location : Perungudi, Chennai)

1. Executive Calendar & Time Management

· Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

· Coordinate high-stakes meetings across time zones, including board meetings and investor calls.

· Anticipate scheduling needs and build in strategic focus time.

2. Email & Communication Management

· Triage executive email inboxes, draft responses, and manage follow-ups.

· Serve as the executive’s gatekeeper—filtering requests and acting as a communication liaison.

· Draft high-quality correspondence, memos, and reports.

3. Meeting & Event Preparation

· Prepare agendas, talking points, and briefing materials for meetings.

· Attend key meetings when necessary, take notes, and track action items.

· Coordinate logistics for team offsites, board meetings, and VIP visits.

4. Travel Management

· Plan complex, multi-leg domestic and international travel.

· Manage visas, accommodations, and detailed itineraries.

· Troubleshoot travel issues in real time.

5. Project Management & Strategic Support

· Assist in managing cross-functional projects or strategic initiatives.

· Track deliverables, deadlines, and key performance metrics.

· Conduct research and prepare presentations or executive summaries.

6. Confidential & Financial Administration

· Handle confidential information (e.g., performance reviews, strategic plans).

· Manage or support executive expense reports, budget tracking, and vendor payments.

· Liaise with finance, legal, and HR on sensitive matters.

7. Leadership & Team Collaboration

· Serve as a proxy or representative of the executive in certain settings.

· Foster strong relationships across departments to facilitate smoother operations.

· Mentor junior administrative staff or manage other assistants.

Required Qualifications:

  • 8+ years of relevant experience as a senior executive assistant role
  • Exceptional written and verbal communication skills
  • Proven ability to manage multiple priorities and deadlines with attention to detail
  • Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity tools (e.g., Slack, Notion, Zoom, Asana)
  • Comfortable working with ambiguity and taking initiative
  • High emotional intelligence and professional discretion
  • Bachelor’s degree or Higher preferred

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