Global Trade Coordinator

4 days ago


kottayam, India beBeeExportOperations Full time

Export Operations Specialist RoleThe goal of this position is to manage and optimize export consolidation activities. This includes ensuring efficient container utilization, timely documentation, and smooth operational flow from booking to final loading.Key Responsibilities:Shipping Order Management – Collect shipping orders from suppliers and update Cargo Ready Date (CRD) accurately in the system, following internal SOP timelines.Shipment Consolidation – Coordinate with shippers for consolidation planning to optimize container usage and reduce freight costs.Rate Coordination & Booking – Obtain freight rates from appointed agents, seek approval from the Export Manager, and confirm bookings promptly.Shipment Execution – Manage shipment execution post-confirmation, ensuring timely pickups, container stuffing, and smooth documentation flow.Customs & Supplier Coordination – Support customs clearance processes in the UK and EU, ensuring suppliers are connected with appointed agents for seamless operations.Documentation Accuracy – Prepare and verify export documentation (BL drafts, invoices, packing lists) and share with agents/suppliers as per deadlines.Vendor Coordination & Billing Review – Cross-check vendor invoices (freight, trucking, warehousing) against agreed terms and shipment details before submission to Finance.Operational Tracking & Reporting – Maintain consolidation trackers, CRD updates, and provide weekly operational status reports to the Export Manager.Process Improvement & Compliance – Identify operational gaps, suggest improvements, and ensure full compliance with internal SOPs and client requirements.Cross-Functional Collaboration – Work closely with Import/Export, Sales, and Finance teams for smooth handoffs and accurate billing.



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