Executive Assistant, Leadership Consulting

Who We AreHeidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.Additional information on the firm can be found at www.heidrick.com. What We DoHeidrick Consulting serves as the firm's leadership advisory arm. We are a team that is passionate about enabling a world better led. We work in partnership with our clients to accelerate performance at the organization, team and individual leader levels. We enable our clients to mobilise, execute and transform with agility in a fast moving, uncertain and volatile business landscape. Our ambition is to shape the world's thinking on the leadership and boards of organisations. We bring hard facts to the 'soft stuff' through empirical discipline. Whether a company is undergoing a significant transformation or needs to align its leadership strategies to its business aspirations, our Consulting Practice offers integrated world class solutions proven to accelerate performance. ResponsibilitiesClient Impact and EngagementFull administrative support to Partners/Principals, including travel arrangements, expenses (complying to policy)Provide administrative support for the contract / terms and conditions process, ensuring timely progression from initiation to signed contract, tracking milestones, escalating delays, and resolving issues.Full in-box management to Partners and where capacity assisting Principles Setting up and prioritising meetings to include interviews, assessment interviews and videoconferences. Preparation in advance, e.g. workshop materials, logistics, events, printing and binding etc.Producing high quality and accurate results in terms of diary management, emails and documents.Understand and utilise Latitude where needed, including timesheets, logging campaigns, marketing itemsUnderstand and utilise Box to manage and save materials appropriatelyPeopleProvide general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate)Acts as a role model i.e. always displaying exceptional values, attitudes and behaviors in accordance with the roleDemonstrates the values of the FirmDisplays the highest ethical standards Firm BuildingLiaise and act as a point of contact between Heidrick & Struggles and clients – maintain and develop key professional relationships.Collaborates with other practice groups across Heidrick & Struggles globallyBecome a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its developmentKnowledgeAttending relevant meetings to understanding partner pipeline and project opportunities along with BD supportAttending relevant engagement meetings to understand role as part of the client engagement delivery teamUnderstand systems including Latitude andPeopleSoft as well as Heidrick Gateway, Box Outlook, Word, Excel, PowerPoint and using the Internet for research purposesUnderstands and appropriately uses business templates and branding.Understands and complies with HC processes and administration processesQualificationsHigh school education required; college degree desiredAt least five years of administrative experience in roles requiring strong project coordinationDemonstrate a business acumen and financial awarenessProficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus.Excellent communication skills—verbal, written and listeningExperience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communicationsProfessional services experience, a plus