Executive Assistant

Job Title Executive Assistant to Co-Founder Finsmart Accounting Pvt. Ltd. Website: Location Pune (Work from Office) Employment Type Permanent – Full Time Shift Timing 12:00 PM – 8:00 PM (to align with U.S. & India hours) Pay range and compensation package Depending on experience & capability Experience 3–6 years in executive support, leadership coordination, or strategy roles About the Company Finsmart Accounting Pvt. Ltd. is a dynamic firm re-imagining how global accounting firms scale through offshore talent, technology, and innovation. We are expanding across the U.S., U.K., and beyond, and are committed to driving brand, partnerships, and growth strategy. About the Role We’re seeking a strategic Executive Assistant to partner directly with our Co-Founder, Maanoj Shah. This is not a typical admin role. You’ll operate as the Co-Founder’s strategic right hand — organizing his schedule, managing communications, leading follow-ups, driving research initiatives, and ensuring execution across leadership priorities. Responsibilities Leadership & Calendar Management (25%) Manage a dynamic global calendar, meetings, and travel schedule across time zones. Anticipate priorities, prepare daily/weekly briefs, and ensure meetings are purposeful and well-prepared. Maintain flexibility to manage real-time changes due to travel or business needs. Protect leadership time by filtering, prioritizing, and scheduling effectively. Communication & Relationship Management (15%) Manage the Co-Founder’s inbox and professional correspondence; respond or draft replies where appropriate. Maintain high-touch communication with clients, partners, and collaborators. Handle professional social media follow-ups, greetings, and networking coordination. Track important relationships and ensure no opportunity is missed. Research, Market Insights & Strategic Projects (30%) Conduct research on prospective clients, partners, and industry trends. Prepare briefing notes and opportunity summaries before meetings. Assist in competitive benchmarking, industry analysis, and special research assignments. Contribute to thought-leadership and brand initiatives. Internal Coordination & Execution (20%) Capture and circulate minutes from internal meetings and ensure timely follow-ups via ClickUp. Liaise with Finsmart’s Pune teams to ensure leadership projects move forward on schedule. Track project timelines, deliverables, and cross-functional dependencies. Keep the Co-Founder updated on project progress and emerging risks or delays. Travel, Events & Brand Logistics (10%) Plan and manage travel itineraries — flights, hotels, conference registrations, and local meetings. Coordinate client/prospect meetings during U.S. or domestic travel. Manage greetings, gifts, and thank-you gestures for key relationships. Support participation in global accounting events and brand initiatives. Qualifications Master’s in Commerce and/or MBA in Marketing, Operations, or Finance. Prior experience in a professional services firm (Accounting, Consulting, Law, or Corporate Advisory) is preferred. Required Skills Exceptional written and verbal communication Advanced organizational and multitasking ability Strong interpersonal and relationship-building skills Tech-savvy: proficient in Google Workspace, ClickUp, HubSpot, Excel Research-driven with analytical curiosity; proficiency with ChatGPT/AI tools preferred Detail-oriented, self-starter, and comfortable managing ambiguity Preferred Skills High ownership and accountability Learner mindset — curious, observant, fast to adapt Calm under pressure and solution-oriented Thrives in a fast-moving, entrepreneurial environment Confident dealing with senior leaders and global professionals Equal Opportunity Statement Finsmart Accounting is committed to diversity and inclusivity in the workplace.