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1 week ago

pune, India beBeeSupport Full time

Job OverviewWe are seeking a skilled professional to assume the role of an Executive Assistant.Managing calendars and coordinating travel arrangements for senior executives.Maintaining accurate and detailed reports, including business-related metrics as per senior executive requirements.Processing travel and expense reimbursements for senior executives in a timely and efficient manner.Key Responsibilities:Vendor Liaison: Coordinating with vendors, landlords, and building management on a regular basis for administrative tasks.Travel Assistance: Providing support to colleagues for travel-related requirements.Documentation: Maintaining records of expenses, invoices, and vendor-related documentation.Employee Engagement: Organizing employee engagement activities and celebrations within the office environment.MIS/Reports: Preparing periodic management information systems (MIS) and presenting dashboard/reports.Office Maintenance: Ensuring the office is well-maintained, clean, and organized, collaborating with the housekeeping team as necessary.Procurement: Managing the procurement of general office items, including stationery, household goods, pantry supplies, and electrical materials.Vendor Payments: Creating purchase orders, processing invoices, and making timely payments to vendors.Requirements:Educational Qualifications: A bachelor's degree in a relevant field, such as business or hospitality.Experience: Previous experience as an Executive Assistant or similar roles is highly advantageous.Communication Skills: Excellent verbal and written communication skills.Attention to Detail: Strong organizational skills and attention to detail for planning and documentation.Problem-Solving: Ability to handle unexpected travel issues and provide effective solutions.Technology Proficiency: Familiarity with travel booking software and tools. Basic to advanced knowledge in Excel and PowerPoint.Customer Service: A customer-centric approach to assist travelers effectively.

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