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Digital Asset Administrative Assistant

3 months ago

india Valvoline Global Operations Full time

Why Valvoline Global Operations (VGO)?


Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil.

As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.


Our corporate values of care, integrity, passion, and excellence shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great.


Careers for the Driven


Valvoline has a rewarding opportunity as a Digital Asset Administrative Assistant (12 month contract) reporting directly to the Deputy Manager – Product Administrator. This hybrid role combines on-site work in Gurgaon, India , with 2 days of remote work per week, operating from 10 AM to 7 PM IST.


As a Digital Asset Administrative Assistant you will be responsible to work globally and cross-functionally with internal teams and external stakeholders to oversee the digital packaging asset journey, starting from the final posting by the Creative team, through the Supplier Proof Process, and ending with the posting to the Valvoline Digital Library. You will also assist with tagging and maintaining metadata of assets and use a workflow tool to monitor progress


How You’ll Make an Impact


  • Manage the workflow of assets throughout the final stage of production using the Digital Asset Management Library
  • Maintain accurate account of each asset in the production queue
  • Notify stakeholders of bottlenecks and delays
  • Notify New Solutions Development (NSD) team of progress as required
  • Other duties and responsibilities as determined by Valvoline from time to time in its sole discretion


Primary Interactions - Internal and External


  • Interact with Global Brand Governance and DAM Product Administrative team to follow the correct file naming and asset management process
  • Interact via email correspondence with third party suppliers on files


What you'll need


  • Diploma or Bachelors Degree of Business or related field
  • 0-2 years of relevant experience (or equivalent internship experience)
  • Excellent communication skills:

- Verbal and written

- Clear and concise expression of ideas

- Active listening and problem-solving

  • Basic Excel skills:

- Data entry and management

- Basic formulas and calculations


What will set you apart


  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)
  • Basic analytical and problem-solving skills
  • Attention to detail and organizational abilities
  • Ability to learn quickly and adapt to new software/systems
  • Displays virtues of Humble, Hungry, and Smart at all stages in the employee lifecycle
  • Team player with collaborative mindset
  • Strong interpersonal and customer service skills
  • Ability to work in a fast-paced environment
  • Flexibility and willingness to learn and grow


Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.


The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1-800-Valvoline or email to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.