Financial Transactions Coordinator

1 week ago

kannur, India beBeeAccountsPayable Full time

Job SummaryWe are seeking a highly skilled and organized Accounts Payable Specialist to oversee vendor invoices, payments, and reconciliations.The successful candidate will work closely with internal teams to ensure accurate three-way matching, resolve vendor queries, maintain compliant documentation, and support UAE audit and VAT processes.Main ResponsibilitiesVendor Payments & Invoice ManagementProcess, verify, and reconcile vendor invoices in accordance with internal financial policies.Ensure timely and accurate vendor payments through bank transfers, cheques, and online banking portals.Manage payment cycles, prepare payment run schedules, and handle urgent vendor payment requests.Monitor vendor accounts and ensure all payments are up to date.Vendor Coordination & ReconciliationAct as the primary point of contact for vendor payment queries.Resolve discrepancies related to invoices, GRNs, purchase orders, and agreed payment terms.Perform monthly vendor account reconciliation and maintain accurate vendor ledgers.Maintain updated vendor master data (bank details, contact information, TRN, etc.).Documentation & ComplianceMaintain daily, weekly, and monthly Accounts Payable reports.Ensure accurate documentation aligned with UAE audit requirements.Understanding of UAE VAT processes is an added advantage (invoice validation, tax documentation, compliance support).Assist in preparing financial reports, audit documentation, and supporting schedules.Internal CoordinationCoordinate with procurement, finance, and operations teams for invoice validation and three-way matching.Support month-end closing activities such as accruals, AP aging analysis, and reporting.Key Skills & CompetenciesStrong knowledge of vendor payments, invoice processing, and bank reconciliations.Proficiency in MS Excel and accounting software (Tally / SAP / ERP systems).High accuracy, attention to detail, and strong follow-up skills.Good communication and problem-solving abilities.Ability to manage multiple vendors and a high volume of invoices.

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