Administrative Support Specialist

2 weeks ago

salem, India beBeeAdministrative Full time

Virtual Assistant - Operations CoordinatorThis is a virtual assistant position. We are looking for remote professionals from an executive assistance background who can provide invaluable administrative support to US-based businesses.The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic environment.Key Responsibilities:Administrative/Executive Assistance: Manage and maintain executives' schedules, handle emails and messages, and prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Required Skills and Qualifications:Minimum 3 years of full-time corporate work experience.Exceptional written and verbal communication skills.Bachelor's/Master's degree.Advanced proficiency in Excel/Google Sheets (formulas, pivot tables, data visualization).Excellent time management and organizational abilities.Demonstrated ability to identify and resolve issues proactively.A team player who can collaborate effectively with colleagues at all levels.Benefits:Flexible working hours.Opportunity to work with a dynamic team.Possible career advancement opportunities.

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