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Event Operation Lead/Coordinator

3 weeks ago

Bengaluru, Karnataka, India Integrated Wireless Solutions Full time

Contract Duration: 03 Months

Event location: Singapore

Working hours: Asia Pacific (flexible)

Years of experience in event management: At least 4-8

Experience in countries: India, Singapore (preferred), other geographies

Mode of Work: Hybrid (majorly WFH but is required to travel overseas for work)

Skill sets:

  • Event operations and logistics
  • F&B planning
  • Communication and interpersonal skills
  • Attention to detail & flexibility
  • Time and project management
  • Hospitality and vendor management
  • Event negotiation skills
  • Venue management system skills

Job description:

  • Serve as primary hotel contact for operational program elements, exclusive of accommodations
  • Design and deliver event F&B program for global audience
  • Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available
  • Allocate and confirm set requirements for program & side meeting needs using BCG Event Manager Tool
  • Attend site visits and pre-cons
  • Work with security team to ensure appropriate coverage for meeting
  • Provide content needed for mobile app
  • Manage onsite FB and room setup changes, updates directly with hotel
  • Generate list of meeting room, FB charge backs needed (side meetings, etc)
  • Ensure efficient guest movement during meeting (lunch, breakouts, return to plenary, etc.)
  • Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl. and additional staffing charges)
  • Collaborate with Ops lead & Experience Design for signage recommendations/needs