Senior Executive Human Resource

Job Title: Senior Executive – HR and AdminRole: HR GeneralistDepartment: Human ResourcesReports to: HR ManagerLocation: Mahape, Ghansoli - Navi MumbaiEducation: MBA in HR or any PG in HR, any other Certification in HR will be an added advantageExperience Required: 4–6 yearsWork Mode: Work from Office 5 days a week Mon to FriShift: General with flexibility to operate between 10.30am to 8.30pmOverall Role SummaryThe Senior Executive – HR and Admin will be responsible for managing end-to-end HR functions including onboarding, employee engagement, payroll coordination, performance management, and offboarding. Additionally, this role involves supervising administrative operations and facilities management to ensure a safe, productive, and engaging workplace.Key Responsibilities1. Onboarding, Induction and Probation- Create onboarding plan, invites and joining kits.- Conduct Day 1 induction – company overview, policies, code of conduct.- Monitor Induction schedule and completion from Day 2 to necessary duration- Ensure completion of onboarding forms and documentation.- Coordination for ID card, bank account opening, biometric registration, and asset issuance.- Coordinate and conduct 30-, 60-, and 90-days probation evaluation meetings- Issue probation confirmation, extension letters2. Employee Records & Documentation- Maintain and update employee database on HRMS / Excel- Ensure proper documentation – offer letters, contracts and other documents.- File and digitize records for easy retrieval and evaluation purposes.3. Payroll & Benefits Administration- Verify attendance and leave data and send it to payroll/finance team.- Coordinate with contracting vendors and send payroll data for Contract employees.- Address payroll discrepancies and employee queries.4. Employee Engagement & Grievance Handling- Organize employee engagement initiatives – festivals, birthdays, town halls, etc.- Coordinate, prepare and send monthly newsletter- Act as a point of contact for employee concerns.- Mediate minor disputes or escalate serious issues to HR Manager.- Conduct periodic employee feedback surveys and analyze responses.- Promote a healthy and inclusive workplace culture.5. Performance Management- Support in goal setting and KRAs with line managers.- Monitor mid-year and annual performance reviews.- Maintain performance records and initiate PIP (if required).- Coordinate training and development programs based on performance feedback.6. Admin & Facilities Management- Oversee office housekeeping and maintenance.- Accommodation and venue Booking for New Joinees / Employees / Clients.- Coordinate with vendors for utilities and their repairs – Biometric System, AC, Water Purifier, etc.- Procurement of Gifts, Rewards, and other minor needs.- Maintain AMC records and renewals of office equipment and facilities.- Coordination with Building Facility for Parking and Adhoc Requirements.7. HR MIS & Reporting- Prepare HR Reports – Weekly, Biweekly and Monthly- Maintain employee reports (Onboarding, Probation, Rewards, Appraisal / Increment).- Share any ad-hoc reports with management.8. Exit Management & Offboarding- Initiate exit formalities and schedule HR exit interviews.- Collect feedback and prepare attrition analysis.- Ensure return of assets, ID cards, and access rights.- Coordinate with payroll for final settlements and relieving letters.- Deactivate records from HRIS and maintain offboarding tracker.Skills & Competencies- Hands-on experience of 4-6 years with tasks ranging from Onboarding to Offboarding- Strong knowledge of HR best practices.- Excellent communication, interpersonal, and problem-solving skills.- Proficiency in MS Office (Word, Excel, PPT).- Ability to multitask, work proactively and independently in a fast-paced environment.- Strong sense of integrity, discretion, and professionalism.