Executive Assistant

7 days ago

Jaipur, India The Kulish School Full time

Key Responsibilities

Administrative & Managerial Support

- Manage and maintain the calendars, schedules, and appointments of the School Management.
- Organize and prepare for meetings, including drafting agendas, compiling documents, and recording minutes.
- Coordinate internal and external communications, ensuring timely dissemination of information.
- Draft, proofread, and edit emails, presentations, reports, and other documents.
- Maintain accurate and organized records, files, and databases (both digital and physical).

Communication & Coordination

- Act as the first point of contact between management and staff, parents, regulatory bodies, and external stakeholders.
- Screen and prioritize incoming communications, responding where appropriate on behalf of management.
- Coordinate and follow up with different school departments (academic, administrative, HR, finance, etc.) to ensure timely completion of tasks and decisions.
- Support in preparing newsletters, circulars, and formal correspondence.

Operational & Strategic Support

- Assist in planning and execution of school events, management meetings, inspections, and accreditation visits.
- Support management in compliance-related documentation with local authorities, education boards, and regulatory bodies.
- Help in drafting school policies, reports, and strategic presentations.
- Track and monitor school projects, initiatives, and deadlines, ensuring alignment with management’s goals.

Travel & Logistics

- Organize domestic and international travel arrangements including transport, accommodation, and itineraries.
- Coordinate logistics for school events, management visits, and official delegations.

Confidentiality & Professionalism

- Maintain strict confidentiality and discretion regarding sensitive school and management information.
- Exercise high levels of professionalism, integrity, and judgement while interacting with stakeholders.

Qualifications & Experience

- Bachelor’s degree in Business Administration, Education Management, or a related field.
- 5–6 years of proven experience as an Executive Assistant, preferably in an educational institution or corporate setting.
- Strong command of English and [local language], with excellent written and verbal communication skills.
- High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
- Familiarity with school/academic processes and educational compliance will be an added advantage.

Key Skills & Attributes

- Excellent organizational and time-management abilities.
- Strong interpersonal skills with the ability to engage with diverse stakeholders (staff, parents, regulators, etc.).
- Proactive, resourceful, and able to anticipate management needs.
- Ability to work under pressure and manage multiple priorities simultaneously.
- Attention to detail with a problem-solving mindset.
- Flexible and adaptable to a dynamic school environment.

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