Senior Executive Assistant

Job Description Location: Fully Remote (Must be aligned with U.S. Pacific Time Zone) Compensation: Competitive Start Date: Immediate About the Role We're hiring a Senior Executive Assistant to partner with the founder of an affluent U.S.-based organisation, as she supports early-stage founders, leads workshops and university collaborations, serves on multiple boards, and advises high-growth startups and venture firms. We're looking for someone who can bring order to complexity, structure to big ideas, and forward momentum to everything from client logistics to marketing and thought leadership. This is not a junior admin role. You'll act as her trusted execution partner, helping her keep multiple workstreams aligned and moving while freeing her up to focus on the high-leverage work she does with founders, students, and startup teams. What You'll Do Operational & Administrative Support - Manage calendar, inbox, scheduling, and meeting prep with precision - Handle client workflows, contracts, proposals, and engagement materials - Support planning and logistics for in-person events and remote workshops - Organise internal resources and streamline project flows across Trello and Slack - Coordinate communications with university partners, board members, and collaborators Financial Admin & Bookkeeping - Track and reconcile expenses in QuickBooks Online - Prepare and send client invoices using existing templates - Maintain light reporting and cash flow visibility - Support year-end wrap-ups and documentation Content, Comms & Marketing Support - Help the founder stay on track with content creation, including newsletters and posts - Format decks and documents for coaching, teaching, and advisory use - Assist with outreach to conferences, podcasts, and strategic platforms - Maintain and organise brand materials using Canva Research & Business Development Support - Research new programs, workshop ideas, or strategic partners - Support pipeline tracking in Trello and flag important follow-ups - Help turn idea backlogs into actionable steps and simple project plans - Stay attuned to where the founder's voice, work, and content should show up next About You You're not just checking boxes. You're helping a high-performing leader run at her full potential. You thrive in dynamic environments, love turning chaos into clarity, and have the maturity and emotional intelligence to keep up with someone who wears many hats. You're a self-starter who doesn't wait to be told what to do, but also values thoughtfulness, discretion, and clarity in communication. Qualifications - 710 years of relevant experience in executive support, operations, or marketing - Excellent communication and writing skills that are clear, concise, and professional - Strong organisation, task tracking, and project follow-through - A service mindset with a strong desire to help the person you support thrive - A proactive, can-do attitude and comfort working independently - High attention to detail, especially in managing schedules, documents, and stakeholders - Discretion and good judgment when working with sensitive or strategic information Technical Skills - Google Workspace including Docs, Sheets, and Slides - Slack and asynchronous communication best practices - QuickBooks Online for basic bookkeeping - Trello or similar tools like Asana, Notion, or ClickUp - Canva for formatting and light creative tasks - Zoom for virtual collaboration - Squarespace (minor exposure, helpful but not required) Work Experience - Experience supporting founders, CEOs, or executives with multiple roles or projects - Familiarity with early-stage startups, education, or executive coaching environments - Exposure to board operations, ESG initiatives, or university partnerships - Ability to draft client-ready emails, proposals, or light strategy documents - Background in professional services, education, or venture-backed companies Apply: Submit your resume and a 2-minute video introduction (informal) to[Confidential Information] with the subject line: Sr. Executive Assistant [Your Name].