Executive Assistant

1 week ago

Navi Mumbai Mumbai India Nile Connect LLP Full time

Job Description Job Title: Executive Secretary / Personal Assistant Experience: 3 5 Years Location: Navi Mumbai / Mumbai Industry: IT Services / Product Work Mode: On-site We are hiring for one of our esteemed MNC clients in the IT Services/Product domain. The ideal candidate will provide high-level administrative and secretarial support to senior executives, ensuring smooth day-to-day operations and effective coordination across business functions Job Summary: We are seeking a highly organized and proactive Executive Secretary / Personal Assistant to provide comprehensive administrative and secretarial support to senior executives. The ideal candidate should possess strong multitasking abilities, excellent communication skills, and a high degree of professionalism while handling confidential information. Key Responsibilities: - Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings. - Organize and maintain documents, records, and files (both electronic and physical). - Prepare professional correspondence, reports, and presentations with accuracy and attention to detail. - Handle confidential and sensitive information with discretion and integrity. - Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation. - Screen phone calls, emails, and other communications, and appropriately handle or redirect inquiries. - Prepare and process expense reports, invoices, and related financial documentation. - Coordinate and prioritize incoming requests, ensuring timely follow-up and completion of tasks. - Manage office supplies, liaise with vendors, and coordinate maintenance activities. - Assist in organizing meetings, conferences, and company events. - Represent the organization in a professional manner while interacting with internal and external stakeholders. - Collaborate with team members to streamline administrative processes and enhance overall efficiency. Qualifications & Skills: - Bachelor's degree in Business Administration or a related field (preferred). - 3 to 5 years of proven experience as a Secretary, Personal Assistant, or in a similar administrative role within an IT company. - Excellent organizational and multitasking abilities with strong attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related tools. - Strong written and verbal communication skills. - Ability to maintain confidentiality and handle sensitive information professionally. - Effective problem-solving and decision-making skills. - Self-motivated, with the ability to work independently as well as collaboratively. - Flexible and adaptable to shifting priorities in a fast-paced environment.

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