Executive Assistant

3 weeks ago

Noida India ANAND AND ANAND Full time

Job Description

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders.

Key Responsibilities:

Calendar Management:

- Manage and prioritize the Senior Partners calendar, including scheduling meetings, appointments, and travel arrangements.
- Ensure the Senior Partner is briefed and prepared for all meetings and appointments.

Communication Management:

- Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence.
- Draft, edit, and proofread documents and presentations for the Senior Partner.

Information Management:

- Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility.
- Conduct research and compile data as required by the Senior Partner for presentations and reports.

Meeting Support:

- Prepare meeting agendas, attend meetings, and take accurate minutes.
- Follow up on action items and decisions made during meetings, ensuring timely execution.

Travel Coordination:

- Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests.

Event Coordination:

- Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management.

Administrative Support:

- Handle expense reporting and reimbursement processes.
- Manage special projects and initiatives as assigned by the Senior Partner.

Skills and Qualifications:

- 'Proven history of consistent tenure in previous positions' is mandatory.
- Proven experience as an Executive Assistant or similar role supporting CXO or HODs.
- Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
- Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations.
- Discretion and confidentiality in handling sensitive information.
- Proficiency in MS Office and other relevant software; experience with board portal software is a plus.

Personal Attributes:

- Professional demeanor and appearance.
- Ability to work independently and as part of a team.
- Adaptability and willingness to take on new tasks and challenges.
- Strong attention to detail and problem-solving skills.

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