Virtual Assistant

3 days ago

Ahmedabad India Marketrs Full time

Job Description About the Role: We're looking for a highly organized and proactive Virtual Assistant to help manage daily business operations, coordinate with clients, and keep workflows running smoothly. The ideal candidate is detail-oriented, fluent in English (spoken and written), and experienced in using modern business tools such as CRMs, Google Workspace, and calendar management systems. Key Responsibilities: - Workflow & Task Management - Maintain and organize daily business operations. - Track project progress, deadlines, and deliverables. - Coordinate between teams or vendors as needed. - Client Communication & Support - Handle basic client inquiries via email or chat in a professional manner. - Schedule and confirm client meetings or calls. - Maintain a positive and responsive client experience. - Calendar & Scheduling - Manage calendars for the leadership team. - Schedule meetings, appointments, and reminders across time zones. - Proactively anticipate scheduling conflicts and resolve them. - Documentation & Data Handling - Maintain organized records in CRMs and shared drives. - Prepare summaries, follow-up notes, and task lists after client meetings. - Assist with light research or data entry tasks when required. Required Skills & Qualifications: - Excellent command of English both verbal and written. - Strong organizational and time-management skills. - Proficiency with tools such as: - Google Suite (Docs, Sheets, Calendar, Drive) - CRMs (HubSpot, Zoho, or similar) - Communication platforms (Slack, Zoom, WhatsApp Business, etc.) - Ability to manage multiple tasks and clients simultaneously. - High attention to detail and professional communication etiquette. - Comfortable working independently with minimal supervision. Preferred Qualifications: - Prior experience as a Virtual Assistant, Operations Coordinator, or Client Success Assistant. - Familiarity with productivity tools such as Notion, Trello, or Asana. - Experience in managing client communications across multiple time zones. Work Setup: - Position Type: Remote / Work from Home - Hours: Flexible, with some overlap with U.S. or international business hours - Compensation: Based on experience and skill level Why Join Us: You'll be part of a fast-growing business environment where efficiency, clarity, and communication are key. This role is ideal for someone who enjoys being the backbone of a smooth-running operation keeping things organized and clients happy.

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