Office Manager

Job Description

Please note that we will only be able to accept candidates who have the appropriate rights and documentation for employment in India.

Who We Are.

Axi is a leading global provider of margin and deliverable Foreign Exchange, Contracts for Difference (CFDs), and Financial Spread betting. Our business has evolved into a world-class, multifaceted brokerage with offices in six regions. With heavy investment in the latest trading technology, Axi seeks to offer the most comprehensive end-to-end trading experience available, servicing traders of all levels from beginners to institutional-level clients.

Let&aposs talk about the cool stuff you do at Axi

You will be responsible for coordinating interview schedules for all candidates across different time zones and assisting with post-offer engagement and administrative tasks. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks simultaneously in a fast-paced environment.

Your EDGE Assignment/You Will

Talent Coordination

- Coordinate interviews/internal meeting for Head of TA, TA Lead and India hiring (Coordination includes all rounds of interview).
- Maintenance of recruitment inbox.
- Collecting documents for offer and process offer on Greenhouse for India roles.
- Clear up candidate pipeline for roles under Head of TA and TA Lead as and when required.
- Submit agency invoices (if any) - send for approval, save the invoice and update spreadsheet.
- Maintain headcount budget spreadsheet (check and update spreadsheet on the roles open in greenhouse to ensure it is aligned).

Global Verification

- Conduct background verifications globally and ensure compliance with internal policies and legal requirements prior to hiring.

Office Coordination

- Oversee onboarding logistics for new hires, including organizing digital equipment, access credentials, and necessary documentation.
- Arrange welcome lunches, plan monthly team events, and implement activities that foster a cohesive and supportive workplace culture (e.g. Tech Hiring, Engagement, Office events).
- Manage day-to-day office operations, including maintaining office supplies, coordinating with service providers, and ensuring common areas are kept orderly.
- Collaborate with IT to track and manage digital equipment inventories, ensuring all staff have the tools they need.
- Maintain office calendars, communicate schedules effectively, and ensure smooth execution of planned events.

Are you the one

- Must have at least 5 years of experience in Office Management and/or Coordination role.
- Proven experience in managing office and corporate vendors such as office building management, courier services, office equipment providers and facility management.
- Ability to evaluate vendor performance, negotiate contracts, ensure service level agreements (SLAs) are met, and resolve service issues promptly.
- Strong project coordination and multitasking skillsable to manage multiple vendors and office priorities simultaneously.
- Good understanding of health, safety, and compliance standards for offices in India (preferred but not mandatory).
- Familiarity with recruitment processes, including interview scheduling and onboarding.
- Exceptional organizational and multitasking capabilities, with close attention to detail.
- Strong communication and interpersonal skills for interacting with candidates, employees, and various teams.
- Proficiency with common office software (e.g., MS Office, Teams).
- A proactive, resourceful approach and the ability to enhance overall office efficiency and employee satisfaction.

Axi&aposs bag of delights

- Competitive and attractive compensation.
- Extensive learning opportunities, such as professional training and certifications and soft skills development.
- 18 annual leave days per year.
- 12 sick days leave per year.
- Public holidays as declared by local government.
- Maternity leave as per law.
- Health Insurance.

Axi&aposs interview journey

- Talent Acquisition Interview (45 minutes)
- Hiring Manager Interview (45 minutes)
- Interview with HR Manager (1 hour)
- Final Interview (30 minutes)

Please note that our organization works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our talent acquisition team. We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited resumes. Should we receive an unsolicited resume from a recruitment agency that does not have prior written consent, we will not be responsible for the payment any fees related to the recruitment of the candidate represented in the unsolicited resume.

At Axi, we prioritise creating a workplace that upholds fairness and respect for all. We encourage every individual within our community to contribute towards a culture where everyone feels a sense of belonging and is treated with the dignity they deserve. We make all employment-related decisionswhether in hiring, compensation, training, performance reviews, or terminationbased on merit and without bias, ensuring equal opportunities for everyone. We consciously work to identify and overcome any unconscious biases, with a commitment to fostering an inclusive environment where every employee and candidate feels genuinely welcomed and valued.

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