Senior Executive HR

Job Description

Key Responsibilities:

HR Functions:

- Oversee the end-to-end recruitment process, including job postings, screening candidates, conducting interviews, and onboarding new employees.
- Manage employee records, ensuring all HR documentation is accurate, up to date, and compliant with institutional policies and government regulations.
- Assist in the development and implementation of HR policies and procedures, ensuring alignment with legal requirements and institutional objectives.
- Handle employee grievances, disciplinary actions, and conflict resolution, ensuring fair and timely resolution of issues.
- Administer payroll processing, ensuring accuracy and timely disbursement of salaries and benefits.
- Maintain compliance with labor laws, ensuring that the institution is up-to-date with regulations regarding employment practices, taxes, and benefits.
- Assist in performance management processes, including appraisals, feedback, and employee development programs.
- Support staff training and development initiatives, including coordination of workshops and seminars.
- Manage staff leave, attendance, and other HR-related administrative functions.
- Provide HR support to faculty, staff, and students, addressing concerns and offering guidance where needed.

Administrative Functions:

- Oversee the daily administrative operations of the college, ensuring smooth coordination between departments and services.
- Coordinate facilities management, including office supplies, equipment maintenance, and ensuring the overall upkeep of campus facilities.
- Ensure compliance with health, safety, and environmental regulations across college premises.
- Support the college's academic and extracurricular activities by assisting with event planning, student affairs, and faculty coordination.
- Handle travel and accommodation arrangements for staff, students, and faculty for off-campus activities or conferences.
- Coordinate with external vendors and service providers for procurement and service delivery.
- Assist in managing budgets and office expenditures, keeping track of expenses and helping with financial reporting.
- Ensure that the college's administrative policies and procedures are followed and updated regularly.

Qualifications and Experience:

- Educational Qualification:
- Bachelor's Degree in Human Resources, Business Administration, or related field.
- Master's Degree in HR, Business Administration, or related field (desirable but not mandatory).
- Experience:
- 5+ years of experience in HR and administrative roles, preferably in the education sector.
- Prior experience in managing recruitment, employee relations, and payroll administration.
- Experience working in an academic institution is a plus.

Key Skills:

- Strong understanding of HR processes, labor laws, and institutional regulations.
- Excellent communication, interpersonal, and organizational skills.
- Ability to handle confidential information with discretion.
- Proficiency in HR software, MS Office Suite, and administrative tools.
- Strong problem-solving abilities and attention to detail.
- Time management and multitasking skills in a dynamic environment.
- Leadership and team management skills.

Desirable Attributes:

- Experience in employee training and development.
- Familiarity with HRIS (Human Resource Information Systems).
- Ability to foster positive relationships with faculty, staff, and students.
- Flexibility and adaptability to meet the demands of a diverse academic community.
- Proactive and capable of handling a variety of HR and administrative tasks simultaneously.

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