Program Coordinator

Job Description Position Code : PHFI-PRCO-2532 Position Title : Program Coordinator No. of Positions : 01 Location : Patna, Bihar Duration of Position : 10 months or co-terminus with the project, whichever is earlier Brief On The Organization The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders. For more information, please visit the website www.phfi.org. Project Brief The Training Division at PHFI, has been involved in building capacity of healthcare professionals in clinical and public health domains, both in India and abroad, by way of contact based courses, online courses and training workshops. Till date, over 40,000 healthcare professionals have been trained across the country. The training division is also working with 12 State Governments who have adopted these initiatives for training of their medical officers and healthcare professionals. The training division is currently engaged in strengthening health systems in Bihar through capacity building of doctors and other personnel at district hospitals in emergency maternal & newborn and other emergency care. The project involves close engagement of medical colleges for mentoring of doctors at the district hospitals in Bihar. Deliverables The major duties and responsibilities will include: - Coordinate with medical superintendents, specialists and medical officers at the allocated district hospitals for smooth conduct of onsite training/mentoring by medical college faculty/experts. - Coordinate with concerned HoDs and faculty at Medical Colleges for mentoring visits to district hospitals. Provide logistics support, assistance in assessment and reporting - Assist faculty/experts of assigned Medical Colleges in preparation of technical content and PowerPoint slides. - Play an integral Role in organizing and managing Regional Level trainings and meetings at medical colleges - Assist faculty in training, data collection, data entry, maintaining database and basic analysis - Support in gap assessment of infrastructure, manpower, supplies etc at district hospital and update on augmentation of the same - Liaise with district officials Civil surgeon, deputy superintendent, district program manager (NHM), hospital managers and others for smooth implementation of the program. - Provide logistic support to mentors/experts visiting district hospitals for their boarding, lodging, travel etc - Support Program Lead in timely implementation of the project including preparing presentations and reports related to assigned districts and medical colleges - Support overall field operations related to implementation of the project in their assigned districts and medical colleges (i.e., regional meetings and workshops, documentation, visit coordination, workshop planning etc.) - Preparing and disseminating in advance program implementation plan including critical key activities and milestones, time lines, resources requirement. - Preparing and disseminating in-advance micro-plans for regional faculty and participants for training sessions at regional centers (medical colleges) with seamless networking for real time coordination and communication between partners. - Attend and participate in stakeholders meetings, and other meetings as needed and prepare meeting reports. - Coordinating with the local partners including district health society in Bihar, regional medical college faculty and RDD Office to ensure that critical issues are addressed in a timely manner in their assigned districts. - Prepare advance estimate of fund requirement based on the proposed plan. Timely submission of bills and financial details as per the prescribed format. - Manage participant and faculty database and documentation of the program. - Data entry and maintenance of mentee assessment database, conduct basic data analysis and provide regular report. - Documentation of all project related activities, presentations with donors, partners and other stakeholders. - Help in program progress reports, as well as any other reports as per the requirement of the project or as designated by Public Health Specialist. - Support in documentation papers and reports. - Travel as required. - Report on a day to day basis regarding project and seek timely advice wherever necessary. - Any other task as assigned by the Public Health Specialist & Project PI. Education Essential: - Graduate/post, graduate in Medical/Dental/AYUSH/Nursing/Public Health/Social Work. Experience Essential: - Minimum 3 years experience of working in health sector and some experience in Bihar and local language of Bihar. - Candidates with nursing background will be preferred. Desirable - Good verbal and written communication skills - Computer proficiency with commonly used software such as Microsoft Office - Project Management skills - Documentation and report writing skills. - Previous experience in health systems development, capacity building, project management, experience of the liaison with the diverse stakeholder desirable. Candidates who can travel between Muzaffarpur and Darbhanga in Bihar will be preferred. Please note that Consultancy Fee will commensurate with available skills and fitment of the incumbent as per the selection process. Interested and eligible candidates may send their updated CV to [Confidential Information] and fill the application form https://forms.office.com/r/VBtXkXM22w . Please mention the exact Position Code (PHFI-PRCO-2532) in the email subject line. Only shortlisted candidates will be contacted for the interview. Last Date of Receipt of Applications: 27 November 2025. Remarks - Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website. - Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education. - Mere eligibility will not entitle any candidate for being called for interview. - Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel. - PHFI reserves the right to fill or not to fill any or all available positions. - The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials. - No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview. PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process. Women are encouraged to apply