Assistant Officer/ Junior Officer

Job Description Professional Experience description: (state key experiences required): - Manpower planning & resource utilization to meet daily operation - Coordination CPC Team and Vendors to maintain the stack. - Achieving the target despatches in shift with 100 % safety compliance. - Safety practices & management system like ISO, WCM and their implementation - Proficiency in Computers & knowledge of SAP is must - To know how of all safety standards related to material handling and its compliance at site Critical Job Competencies / Mandatory Skills - Skill required for Store Handling - Proficiency in Computers & knowledge of SAP is must - Handling of store manpower, planning for arrangement of material as per despatch plan. - Coordination with Operation, maintenance team, logistics, unloading manpower for bag godown. JOB PROFILE - (Please select the most essential points & supporting actions of the role). Most relevant and easily understandable key feature & expectations will increase the chances of the relevant candidate applying to a job. This gives candidates complete clarity about the role and helps them understand the overall expectations from the role - KRA 1: Ensuring smooth operations of Store activities Storage, preservation, issue of Fuel, Material and spares. - Follow-up with transporters for collection & delivery of materials from nearby area. - area. Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document. - Ensure to minimise / avoid re-handing of materials in store. - Put proper identification tag / Mark on all the material received in store. - Ensure Inspection of incoming materials timely by users. - Inform timely to all concern about discrepancy / damages in receipt materials. - Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report. - Keeping record and filling of document properly & timely with proper identification tag / Mark. - Handling of activities related Repair / Replacement / Inter-unit transfer of Materials. - Loading of out-going materials properly with proper identification tag / Mark, safety. Ensure proper document and proper accounting / record of outgoing material. - Get repaired materials returned timely from vender. - Checking of pending GRIR & Clear them in time. - Timely generation of correct liabilities report for correct monthly accounting. - Ensuring Properly storage / preservation of items in general stores & store yard etc. - Issue of items in shortest time through FIFO system and through door delivery wherever applicable. - Obtain receipt acknowledgement for the delivery of materials. - Exchange of information on surplus/ obsolete items with group units. - Checking of availability of material with Inter unit. - KRA 2: Inventory Management - Scrutinize the indents raised by various department on daily basis - Maintain stock of Mini-Max items - Follow up with Purchase Dept for stock-out items to replenish. - Timely review / Addition / Deletion of Min-Max item as per consumption trend. - Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department. - Follow-up with user department for timely use of specified items - Prepare comparative inventory data with group units. - Preparation of presentation for inventory review meeting timely. - KRA 3: Implement the system for scarp disposal - Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly. - Receipt of segregated scrap materials from department along with proper documents, Posting in SAP and keeping its record properly. - Scrap sales bidding activities (E-action / RFQ Both). - Scrap sales bid comparative sheet preparation - Obtain approval & signing on scrap sales bid comparative sheet. - Scrap sales order preparation and obtain signature. - Collection of receipt acknowledgement from scrap's buyer timely for the receipt of scrap sales order. - Preparation of amendment letter timely required if any like validity extension, quantity etc. and keeping its record properly. - Physical stock verification of scrap stock on monthly basis and its report preparation. - Obtain approval & signing on physical stock verification of scrap and keeping its record properly. - KRA 4: MIS/ Management Reports. - Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Material's type wise / ageing wise etc., Hazardous Waste details (Sale & Generation) etc. - Timely submission of various data as and when required by Management. - Ensuring timely and correct entries and posting in various business software (SAP, MDRM). - Preparation of necessary documentation (like - GRN, Shift wise stock verification (Book and physical both). - KRA 5: Legal and Statutory Compliances. - To review Legal compliances applicable to stores and ensure their compliances by everyone. - Proactive action for calibration & stamping of equipment from weight & measure's officials. - Proactive action for license renewal activities related to PESO. - Ensure timely & properly maintenance, testing & certification of vehicle, equipment, tools & tackles etc. under the preview of Stores from respective authorities. - Co-ordinate, maintain and implement the recommendations of auditor if any. - Close and take corrective actions for all the NCR's during external or internal audits. - Preparing proper records of all legal and statutory compliances. - KRA 6: SHE (Safety, Health & Environment) along with Sustainability initiatives. - - Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area. - - Educating team about I know my job, I know the hazards associated with my job and I applied control measures & I escalate to my senior among manpower deployed in sections/department manpower including peer, WB & CL manpower - - Timely conducting scheduled SO round and reporting of accidents, incidents and near - misses on occurrences in the area of concern in system. - - To conduct daily Toolbox, talk as schedule and before starting the job any critical job along with SWP. - - Active participation in safety training, safety sub committees, standard champions meeting and any safety event. - - Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc. and reporting concerned if any abnormalities for corrective action - - Adhering of all safety precautions on the site and off the site - - Replicating good practice for saving environment for long run sustainability and creating awareness among manpower to save guard natural resources. - KRA 7: System Management (Effective implementation of all IMS and other systems requirements through involvement for continuous improvement in plant working condition & quality standards) - -To implement improvement project to reduce repetitive problems. - -Timely submission of Kaizen, OPL, Good to fine, suggestion on system - -Developing and sustaining Model area in respective sections - -100% active participation in respective SFT meetings and giving inputs related to bring new technology, innovation and improvements towards productivity. - -To know about IMS and other systems requirement and documents for Non-Conformity in section during internal and external audits or assessments. - -Implementation of critical spares & consumable SOP without any defilement - - Identify & arrange rectification of leakage points/unsafe points along with monitor & take corrective action for emission levels