Junior Office Assistant

4 weeks ago

Mumbai India Architecture BRIO Full time

Job Description We are looking for a proactive and organised Junior Office Assistant to support the day-to-day operations of our design studio in Worli, Mumbai. The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative and collaborative workspace. Responsibilities - Front Desk & Coordination - Handle reception duties attending calls, greeting visitors, and coordinating vendor and client meetings - Manage travel arrangements and bookings for the team - Coordinate courier deliveries, material dispatches, and other external errands as needed - Liaise with architecture and material vendors for meetings, sample collections, and deliveries Office Support & Maintenance - Supervise office support staff (housekeeping, pantry, gardener, etc.) - Oversee pantry supplies, stationery, and model-making materials ensuring timely refills and inventory management - Maintain and organise the material/sample room regularly - Support the design team with organising and labelling material samples, and archiving physical and digital records Logistics & Hospitality - Manage food orders and refreshments for client meetings and internal reviews - Maintain and update the client database including family details, birthdays, and food preferences - Manage the birthday calendar and organise celebratory orders - Prepare and record office vouchers, reimbursements, and petty cash expenses Miscellaneous - Assist the directors and partners with personal or administrative tasks, as required - Support studio events, workshops, and team activities when needed Qualities & Skills Required - - Strong organisational and time management skills - Excellent verbal and written communication - Friendly, presentable, and professional demeanour when interacting with clients, vendors, and visitors - A proactive, hands-on attitude and the ability to multitask effectively - Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar) - Interest in architecture, design, and materials with curiosity to engage with creative workflows - Reliability, attention to detail, and discretion when handling confidential or sensitive matters This is a full-time, in-person position based in Worli, Mumbai, with availability within one month. Please send your CV containing the work that best represents your professional experience. Most importantly, kindly include a covering letter describing why you would like to join us at [Confidential Information].

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