Back Office Assistant

3 weeks ago

Nashik Amritsar, India Impact Hr Km Solutions Full time
Job Description

As a Back Office Assistant, you'll be responsible for performing various administrative, data entry, and operational support tasks that ensure the smooth functioning of our business. Your primary focus will be on processing information, maintaining records, and providing essential support to front-end teams, ensuring accuracy and efficiency in all operations. This role requires strong attention to detail, good organizational skills, and proficiency in relevant software.

Responsibilities

- Data Entry & Management:
- Accurately input, update, and maintain various types of data into internal systems, databases, or spreadsheets.
- Verify the integrity and completeness of data, identifying and correcting errors or inconsistencies.
- Organize and maintain both physical and digital files, ensuring easy retrieval and adherence to confidentiality protocols.
- Document Processing:
- Process various documents such as invoices, applications, forms, and reports, ensuring they are correctly completed and filed.
- Scan, photocopy, and prepare documents for dispatch or internal circulation.
- Ensure all documentation complies with company policies and relevant regulations.
- Operational Support:
- Provide administrative support to various departments (e.g., Sales, Finance, Operations) as needed.
- Assist in preparing reports, presentations, and summaries based on collected data.
- Coordinate with other teams to gather necessary information or resolve operational discrepancies.
- Communication & Coordination:
- Handle internal correspondence via email or phone, responding to queries or escalating them to appropriate personnel.
- Coordinate with delivery services for dispatching documents or materials.
- Compliance & Quality:
- Adhere to all company policies, standard operating procedures (SOPs), and data security guidelines.
- Ensure high levels of accuracy and quality in all tasks performed.
- Identify and suggest improvements for back-office processes to enhance efficiency.

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