Compliance lead

Job Description

Role Overview

The Compliance Officer ensures the organization operates within legal and ethical boundaries while achieving business objectives, maintaining comprehensive compliance across labor laws, regulatory requirements, and building safety standards, and developing robust compliance programs to mitigate organizational risks.

Key Responsibilities

- Create and execute effective legal compliance programs within the organization
- Establish sound internal controls and monitor adherence across all operations
- Develop comprehensive compliance frameworks covering labor, regulatory, and building standards
- Ensure alignment with local, national, compliance requirements

Policy Development & Management

- Draft and revise company policies to align with legal requirements and state specific standards
- Develop building-specific compliance policies and procedures
- Create standardized compliance documentation and reporting templates
- Regularly update policies to reflect changing regulatory landscape

Building Compliance Management

- Ensure compliance with building safety regulations, fire safety codes, and occupational health standards
- Monitor adherence to building permits, licenses, and statutory approvals
- Coordinate building safety audits and inspections with regulatory authorities
- Manage compliance for HVAC, electrical, plumbing, and structural safety requirements
- Oversee elevator certifications, fire system testing, and emergency evacuation procedures
- Ensure compliance with accessibility standards and environmental regulations

Auditing & Risk Assessment

- Conduct regular audits of processes, practices, and documents to identify weaknesses
- Evaluate business activities and investments to assess compliance risk
- Perform building compliance audits including safety systems, permits, and certifications
- Assess vendor compliance with building and safety standards
- Identify potential compliance gaps and develop remediation plans

Labor Law Compliance

- Ensure adherence to labor laws, employment regulations, and workplace safety standards
- Submit labor compliance documents with clients for audit purposes
- Coordinate with vendors to submit compliance documents monthly as per labor laws
- Monitor compliance with wage and hour regulations, leave policies, and employee benefits
- Ensure workplace safety compliance including safety training and incident reporting
- Collaborate with external auditors, HR, and regulatory bodies when necessary

Training & Education

- Educate and train employees on regulations and industry best practices

Documentation & Reporting

- Maintain comprehensive compliance documentation and records
- Prepare regular compliance reports for management and clients
- Track and report on building certifications, licenses, and permit renewals
- Document compliance audits, findings, and corrective actions
- Ensure audit-ready compliance documentation at all times

Vendor & Stakeholder Management

- Coordinate with vendors to ensure compliance document submission
- Monitor third-party compliance with contractual and regulatory requirements
- Manage relationships with regulatory authorities and inspection agencies
- Oversee compliance aspects of vendor selection and performance evaluation

CANDIDATE SPECIFICATION

Essential Qualifications & Experience

- Bachelor's degree in Law, Business Administration, Engineering, or related field
- Minimum 5-7 years proven experience as Compliance Officer or Compliance Manager
- Experience in facilities management
- Knowledge of building codes, safety regulations, and construction compliance
- Experience with labor law compliance and regulatory submissions