Assistant Facility Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Key Responsibilities Facility Soft Services Management Key Responsibilities Supervise and coordinate soft services including housekeeping janitorial landscaping waste management and pest control Ensure service providers adhere to contractual service level agreements SLAs and quality standards Conduct regular inspections of facilities to ensure cleanliness and upkeep Manage procurement vendor contracts and budgets for soft services Ensure compliance with health safety and environmental regulations Address and resolve complaints or issues related to soft services in a timely manner Coordinate with internal stakeholders to meet organizational goals and improve service efficiency Track and monitor KPIs for service delivery and identify areas for improvement Collaborate on sustainability initiatives such as waste reduction and recycling programs Provide reports and updates to senior management on service performance budget and improvements Occupancy Planning Space Management Space Utilization Monitor analyze and report on space usage and occupancy data to optimize space allocation and identify areas for improvement Space Planning Develop and implement strategies for workspace allocation that align with business growth operational needs and employee comfort Workplace Design Collaborate with architects designers and project managers to create flexible efficient and innovative office spaces that reflect the company s culture and needs Seating Assignments Coordinate seating allocations moves adds and changes MAC ensuring timely communication with relevant stakeholders Workplace Standards Ensure compliance with workplace design standards health and safety regulations and accessibility requirements Forecasting Work closely with business units to forecast space needs anticipate changes in headcount and plan for future growth Space Audits Conduct regular audits of the workplace to maintain updated occupancy data and ensure the accuracy of floor plans Qualifications Bachelors degree in Facilities Management Architecture Interior Design Business Administration or a related field 3-5 years of experience in occupancy planning space management or facilities services management Knowledge of corporate real estate space planning software and workplace design trends Strong organizational and project management skills with attention to detail Excellent communication and interpersonal skills with the ability to work collaboratively across teams Experience with vendor management and contract negotiation Familiarity with health and safety regulations sustainability practices and industry best practices in facility management Proficiency in Microsoft Office Suite AutoCAD and other space management tools Key Competencies Analytical thinking and problem-solving Strong organizational and multitasking skills Ability to work under pressure and meet deadlines Leadership and team management skills Customer-focused mindset Adaptability and willingness to embrace change Putting safety in your handsFirst things first your chief concern is to ensure a safer and more comfortable work environment to work in and visit Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits Likewise the mailroom front office and housekeeping all fall into your realm Being dedicated to great resultsYou should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards Whatever mix-ups or jams that you spot you should be quick to figure out the best repairs Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best A typical day for you also involves contact with vendors reviewing their services and coordinating with them for the resolution of any service issues Sound like you To apply you need to have Core facilities management skillsIf youre a graduate in any discipline you will most likely to qualify for this role You should also have 5-7 years of experience in facilities management It would be great if you have tertiary qualifications in hotel management building management and or business Outstanding team prowessAre you equipped to set up a team to success Can you also play to your strengths and work effectively as a team member If yes thats great the ability to bring about positive changes and follow through with them will come in handy for this role What we can do for you At JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Bengaluru KAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL