Personal Secretary For Ceo

Administrative Support Managing schedules Organize plan and manage appointments meetings and events ensuring that the employer s time is effectively used Email and correspondence Monitor prioritize and respond to emails and letters on behalf of the employer Draft replies or manage communications Phone management Screen and handle phone calls ensuring urgent matters reach the employer and routine inquiries are handled efficiently Document management Maintain and organize important documents files and records both physical and digital 2 Travel Arrangements Booking travel Arrange flights accommodations and transportation for business and personal trips Travel itineraries Prepare detailed travel itineraries ensuring that all necessary details meetings flights accommodations are accounted for Visa and passport coordination Assist with the preparation of necessary travel documentation 3 Meeting and Event Coordination Meeting organization Schedule and organize meetings including preparing agendas arranging meeting spaces and ensuring necessary materials are ready Minute-taking Take detailed notes or minutes during meetings ensuring important points and follow-up actions are captured Event planning Assist in the planning and coordination of events both personal e g birthdays anniversaries and professional e g conferences business lunches 4 Communication Management Liaison duties Act as a point of contact between the employer and employees clients and other external parties Follow-ups Ensure timely follow-ups on important matters or tasks assigned by the employer 5 Personal Errands Running errands Assist with personal errands such as shopping scheduling appointments e g medical or managing household needs Personal support Help manage personal projects or activities that the employer may have such as charity work or community engagements 6 Research and Reporting Information gathering Conduct research on various topics as required e g business trends competitors travel options suppliers Report preparation Summarize findings into clear reports or presentations for the employer s use 7 Confidentiality and Discretion Handling sensitive information Manage confidential information including business plans financial data and personal matters with discretion and professionalism 8 Project Management Coordinating projects Assist with special projects ensuring deadlines are met and tasks are completed effectively Tracking progress Monitor the status of projects and provide updates to the employer on key milestones or challenges 9 Financial Management Budgeting Help with personal or departmental budgets including tracking expenses reconciling invoices and ensuring timely payments Financial reporting Prepare expense reports track reimbursements and ensure the proper documentation of financial activities 10 Miscellaneous Duties Office supplies Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order Adaptability Be prepared to handle a wide range of requests that may come up often requiring a flexible and adaptable approach Skills Required for a Personal Secretary Strong organizational and multitasking skills Excellent communication verbal and written Discretion and trustworthiness Proficiency in office software e g Microsoft Office email platforms Attention to detail Problem-solving abilities Time management skills Job Type Full-time Pay Up to 30 000 00 per month Benefits Provident Fund Experience Personal Secretary 2 years Preferred Language English Preferred Work Location In person