Project Assistant

Job Description

Job description

- Burns McDonnell India has exciting opportunity for Project Assistantinterested in growing their careers in an organization listed among top 100 Great Places to work in India. The Global Facilities (GFS) business unit handles engineering of facilities in the North America region which includes food consumer product facilities, manufacturing facilities, hyper scale datacenters, commercial facilities, and aviation facilities. This opportunity hires directly into that team and into an industry that has a strong growth potential. The Mumbai office has a full complement of professionals with expertise in architecture, civil, electrical, control automation, fire protection, mechanical, structural engineering, and project management.
- We are looking for an experienced candidate to join our GFS Global Practice (GP) in Mumbai office to support project administrative activities on our GP. This position is responsible for providing administrative and logistical support to a project team, assisting with project planning, execution, and documentation by managing schedules, coordinating communication, maintaining files, verifying invoices, creating projects, maintaining them in EcoSys and performing other tasks to ensure projects run smoothly and meet deadlines, requiring strong organizational skills, attention to detail, and effective communication abilities. Demonstrate multi-tasking by managing multiple projects at a time. The successful candidate will report to the Project manager and will be responsible for supporting the current project management team on day-to-day activities.

Responsibilities:

- The Project assistant will manage, direct, and coordinate all aspects of work and is responsible for the managing of project by tracking financials, documentation and managing project forecasting with the support of project engineer, also should help the project engineer till completion of projects within specified budget and schedule. The Project assistant will work closely with the Project management team to manage all projects in GP within the set guidelines. Major responsibilities will include:
- Monitor project schedules, manage scope and control project costs in EcoSys which is the project management tool used within the company.
- Create projects, Fund projects, update forecasts in EcoSys.
- Will be responsible for day-to-day administrative tasks such as data collection, classification and archiving
- Assist in preparing proposals, assist in presentations, and weekly / monthly project reports to clients.
- To arrange / attend interdepartmental project meetings, document meeting minutes and take appropriate action as discussed in the meeting.
- Create projects folder in SharePoint, help project team to populate the folders with specific file needs as per guidelines.
- Keep track of schedules and quality by updating and managing the reports.
- Keep track of project financials and budgets and help project management team to keep the project in line.
- To prepare and measure the target progress and the actual project progress. To monitor the progress and to take corrective action wherever required.
- Help project team to get the project feedback, prepare and maintain closeout reports.
- Assist with internal project financials, staffing, change management, and human resource issues.
- Serve as the primary point of contact for all assigned project administrative activities.
- Work closely with the project team to ensure deliverables and services are being provided to client s satisfaction and that projects are following internal QA/QC guidelines.
- Help project team to prepare reports regularly on the engineering progress of the project by tracking the performance on key parameters like scope, schedule, and budget. Also highlight any issues that may impact the project
- To maintain the record of change requests, raise change notices, change proposals and finalize change orders with the help of the project team.
- Support recruitment and retention efforts to grow the project management team.

Qualifications

- Bachelors degree in engineering / from an accredited university or institute of repute.
- Minimum of 7-10 yearsof project management experience with at least three years in consulting industry.
- Proven track record of supporting big facility projects in project assistant role from conceptual design phase through commissioning is a must.
- Must have good knowledge of MS Excel
- Knowledge of project management software (such as EcoSys) is preferred but not a must.
- Must have good knowledge and experience in handling multiple projects simultaneously.
- Must have excellent written and verbal communication skills and strong analytical and problem-solving skills.

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