Project Scheduler/Planner

Job Description About Us: Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here About the Role: As the Scheduler you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.. This role is responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, and for maintaining the data integrity of our scheduling systems. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams. The applicant must be able to start work at 4am PHT / 1:30am IST. Responsibilities: - Schedule Management: - Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations. - Produce summaries of sites, assignments and deadlines - Assist with maintaining upcoming scan list - Compile missing data requirements for upcoming scans, working with ambiguous information - Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time - Distribute tasks among sub-teams based on team availability and skillset distribution - Cross-Team Collaboration: - Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows - Communicate with relevant team members to make them aware of the gaps and assist to retrieve the missing data requirements (e.g., as-builts) - Maintain relevant tracking sheets which are used for capacity management and other purposes - Problem Solving: - Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays - Provide input into improve operational processes based on problems encountered. - All other duties as assigned Qualifications: - Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields. - Experience: - 2+ years of experience in scheduling or project planning - Previous experience working in a high-volume project environment, managing 500+ projects simultaneously. - Technical Proficiency: - Proficient in Microsoft applications (Excel, Word) and Google Workspace. - Knowledge of Coda and Asana is a plus. - Soft Skills: - Strong written and verbal communication skills in English. Other language skills are considered an asset. - Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. - Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. - Excellent organizational skills with the ability to prioritize and meet tight deadlines. - Ability to work independently required What's Included: - Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen - Work-from-home environment: flexibility for employees should be the norm for companies - Autonomy and upward mobility Zeitview is proud to be an equal opportunity employer. At Zeitview, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation. We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.