Front Office Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Position Overview As the first point of contact for visitors and callers the Receptionist plays a pivotal role in creating a positive and professional impression of the organization This role involves managing front-office operations providing administrative support and ensuring smooth communication within the office environment Key Responsibilities o Visitor Management Greet and welcome visitors ensuring they feel valued and directing them to the appropriate person or department o Call Handling Answer screen and forward incoming phone calls promptly and professionally o Scheduling Coordination Manage calendars schedule appointments and coordinate meetings for staff members o Mail Deliveries Receive sort and distribute incoming mail and packages prepare outgoing mail as needed o Administrative Support Assist with clerical duties such as filing photocopying data entry and document preparation o Office Supplies Management Monitor and maintain inventory of office supplies reorder as necessary o Security Safety Ensure the reception area is secure by following safety procedures and controlling access via the reception desk o Record Keeping Maintain accurate records of visitors deliveries and other relevant logs o Support to HR Operations Assist with onboarding new employees and coordinating internal events or meetings Required Skills Qualifications o Educational Background High school diploma or equivalent additional certification in Office Management is a plus o Experience Proven work experience as a Receptionist Front Office Representative or similar role o Technical Proficiency Proficiency in Microsoft Office Suite Word Excel Outlook familiarity with office equipment such as fax machines and printers o Communication Skills Excellent verbal and written communication skills ability to interact professionally with diverse individuals o Organizational Abilities Strong organizational skills with the ability to multitask and prioritize effectively o Customer Service Orientation Demonstrated customer service skills with a friendly and approachable demeanor o Professional Appearance Consistent professional dress and manner Desirable Attributes o Adaptability to changing office environments and tasks o Ability to handle confidential information with discretion o Proactive approach to problem-solving and task management Location On-site -Gurugram HR Scheduled Weekly Hours 48 Job Tags Transition Management If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL