Executive Assistant

1 week ago

Gurgaon Haryana, India GERSON LEHRMAN GROUP Full time

Role Executive Assistant Timings 11am - 8pm IST Model Hybrid role 4 days a week in office Job Summary GLG is seeking an intelligent resourceful individual with exceptional communication skills as Executive Assistant to senior management of GLG Specific responsibilities include Provide a broad range of administrative support to Global Head of Capability Services Gurugram Head including calendar management liaise with managements leaders or their EAs in different regions to schedule internal external meetings calls VCs covering multiple time zones expenses reimbursements prepare meeting materials arrange gifts hampers for clients prospects etc Ability to interact with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs Familiar with different time zones and able to schedule meetings calls VCs accordingly Organizes executive files electronic and hard-copy Ensures materials are readily accessible and file maintenance is current Researches and prepares a variety of correspondence presentations and reports using office support software Compiles materials from multiple sources into unified presentations Maintains absolute confidentiality of information Logistic support to internal activities such as Global APAC Townhall overseas executives visits offsites internal trainings etc Provides back-up support to other executive assistants whenever necessary Cover reception occasionally Other ad hoc duties as assigned Consolidate data and prepare monthly reports Submit invoices to Account Payable for payment and ensure Account Payable to make payment in a timely manner Liaise with HR Legal to renew company insurance license business registration annually Arrange assist office events such as summer Christmas party new joiner lunches drinks farewell lunches drinks and ensure all expenses are within budget Liaise with different vendors to negotiate renew service contracts and ensure all vendors are providing the best services to GLG Provide feedback to vendors when necessary Coordinate with different external parties such as clients prospects headhunters candidates etc to set up meetings calls VCs etc and prepare meeting materials Arrange complex business travels including flights hotels visas ground transportations etc Requirements Bachelor s Degree from a top tier university Five to eight years experiences working in MNC as an executive assistant supporting C-level managements Experience in calendar management logistics management Meeting notes and follow ups Manage travel and expenses for the Excellent interpersonal and communication skills including demonstrated proficiency in oral writing and presentation abilities in a business-focused setting Excellent word processing and IT skills including MS Office Word Excel and PowerPoint Ability to multi-task and prioritize activities while ensuring a high level of accuracy and attention to details Ability to work under pressure and to meet tight deadlines High level of trustworthiness Ability to research digest analyze and present materials clearly and concisely Proactive team player professional responsible

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